Contracts Admin

Monadelphous; City of Brisbane; On-site; AUD 70,000 - 100,000; Full time

Job summary

Monadelphous is seeking a Contracts Admin to manage the commercial and administrative aspects of subcontractors on a Brisbane-based project. This permanent role offers exposure to the full project lifecycle and collaboration across our corporate contracts team.

You will be responsible for negotiating subcontracts, variations and claims, co-ordinating documentation, and ensuring compliance with legislation and company procedures.

Qualifications

• Degree in law would be highly advantageous.
• Strong knowledge of current contract law and its application to mining/oil & gas industries.
• Demonstrable experience negotiating and managing subcontracts.
• Contract administration training or qualifications are highly regarded; alternatively, demonstrated experience with contract management, ideally with 5+ years in a similar role.
• Experience in sourcing quotes from subcontractors and establishing agreements.
• Experience with claims and invoicing will be essential.
• Advanced proficiency across MS Office, particularly Excel, Word, and Outlook.
• Excellent communication and interpersonal skills, with the confidence to engage across all levels of the organisation.
• Strong attention to detail with well-developed analytical and problem-solving abilities.

Responsibilities

• Review and negotiate terms and conditions of contracts as part of the client tender process.
• Draft and negotiate subcontracts with support from corporate contracts team.
• Review and assist with negotiation and execution of variations and claims.
• Support response to client contract letters.
• Interpret contractual documentation and make recommendations for action.
• Prepare and coordinate scope of work documentation for quotation processes.
• Administer subcontractor agreements, including progress claims, variations, compliance and performance monitoring.
• Coordinate subcontract documentation: RFIs, TQs, site instructions, purchase orders and contractual correspondence.
• Ensure compliance with company procedures, contract requirements and relevant legislation.
• Support site-based teams, interfacing between onsite delivery and offsite commercial functions.

Skills

Subcontract negotiation

Contract management

Communication

Attention to detail

Analytical thinking

Problem solving

MS Office

Education

Law degree (advantageous)

Contract administration training/qualifications

Tools

Microsoft Office

Job description

As the Contracts Admin you will be responsible for managing the commercial and administrative aspects of subcontractors on a project and to ensure subcontractors are engaged correctly and meet contractual obligations. This is a Brisbane based permanent position.

This role offers exposure to all stages of the project lifecycle, opportunities to collaborate with a range of stakeholders including our corporate contracts team, and the chance to develop valuable skills within a dynamic project environment.

Key Responsibilities

• Undertaking the review and negotiation of the terms and conditions of contracts as part of the client tender process in accordance with business policies and best practices
• Drafting and negotiating subcontracts with support from corporate contracts team.
• Reviewing and assisting with the negotiation and execution of variations and claims.
• Support response to client contract letter.
• Interpreting contractual documentation and making recommendations for action
• Preparing and coordinating scope of work documentation for quotation processes
• Administer subcontractor agreements, including progress claims, variations, compliance, and performance monitoring in line with project requirements
• Coordinate and manage subcontract documentation, including RFIs, TQs, site instructions, purchase orders, and contractual correspondence
• Ensure compliance with company procedures, contract requirements, and relevant legislation
• Support site-based teams as required, including interface between onsite delivery and offsite commercial functions

What you’ll bring:

• Degree in Law would be highly advantageous
• Sound working knowledge of current contract law, relevant legislation and its application to the mining and oil and gas industries
• Demonstrable experience negotiating and managing subcontracts
• Contract administration training or qualifications are highly regarded; alternatively, demonstrated experience with contract management, ideally with 5+ years in a similar role.
• Experience in sourcing quotes form subcontractors and establishing agreements
• Experience with claims and invoicing will be essential.
• Advanced proficiency across the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent communication and interpersonal skills, with the confidence to engage across all levels of the organisation.
• Strong attention to detail with well-developed analytical and problem-solving abilities.

Life at Monadelphous

We celebrate our diversity and shared values and are committed to inclusion and equal opportunities for all. We’re committed to hiring locally, encourage people of all diverse backgrounds to apply and strongly encourage women and First Nations people to submit an application.

About Us

Monadelphous is an ASX-200 company providing multidisciplinary construction, maintenance and industrial services to many of the largest companies in the resources, energy and infrastructure sectors. Established in 1972, we’ve been working in Australia and around the world for more than 50 years. We work on the biggest projects and ensure our teams have a variety of opportunities available to follow their career path of choice.

Safety is at the forefront of everything we do, and we live by our promise: The Safe Way is the Only Way.