Studio & Production Coordinator

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Department of Families, Fairness and Housing (DFFH) is seeking a Studio Production Coordinator in Melbourne to manage the flow of work through the Creative studio and ensure timely, high-quality delivery. You will triage briefs, allocate tasks across designers and videographers, and coordinate external suppliers to support productions.

You will work with program and project teams on filming logistics, site access, permits and drone approvals, producing call sheets and run sheets for priority

Qualifications

• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Responsibilities

• Studio workflow coordination: triage incoming briefs, prioritise workloads across designers and videographers, and monitor studio traffic to ensure timely delivery.
• Production planning and logistics: coordinate filming and production requirements, including site access, permits, drone approvals and scheduling of internal and external resources.
• Supplier and stakeholder coordination: brief and liaise with external suppliers and work closely with program and project teams to support production needs.

Job description

Occupation: Communications, marketing and media

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DFFH/HV/778119

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.

If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don't hesitate to get in touch with the contact person listed on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

The Studio Production Coordinator is responsible for managing the flow of work through the Creative studio, ensuring production activities are planned, prioritised and delivered efficiently. Acting as the central coordination point, the role triages incoming briefs, allocates work across designers and videographers, and coordinates external suppliers to support timely and high-quality delivery.

The position works closely with program and project teams to organise filming logistics, including site access, permits and drone approvals, and ensures all stakeholders are equipped with the necessary documentation such as call sheets and run sheets for priority productions. The role also monitors production workflows to ensure approvals are completed in the correct sequence and provides on-the-ground coordination support during shoots where required.

As a critical enabler of the creative team's effectiveness, the Studio Production Coordinator helps ensure the studio operates as a responsive and well organised engine supporting the broader Communications and Engagement function.

Please open the position description to read more.

ACCOUNTABILITIES INCLUDE

• Studio workflow coordination: Triage incoming briefs, prioritise workloads across designers and videographers, and monitor studio traffic to ensure timely delivery.
• Production planning and logistics: Coordinate filming and production requirements, including site access, permits, drone approvals and scheduling of internal and external resources.
• Supplier and stakeholder coordination: Brief and liaise with external suppliers and work closely with program and project teams to support production needs.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Applications close Tuesday 29 September 2026 at 11.59pm