Coordinator, Delivery

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 80,000 - 100,000; Full time

Job summary

VIDA Health in Melbourne is seeking a highly organised Coordinator, Delivery to provide high‑level administrative, coordination and executive support to divisional leaders and teams.

You will manage meetings, minutes, reports and workflows, build relationships with stakeholders, and drive continuous improvement in a fast‑paced government environment.

Qualifications

• Excellent communication and organisational abilities.
• Experience supporting executives or secretariat services.
• Ability to manage competing priorities and maintain accuracy.

Responsibilities

• Provide high-level administrative and executive support to divisional leaders and teams.
• Coordinate meetings, committees and working groups; prepare agendas, take minutes, track actions.
• Manage divisional systems, reporting, records and workflows; identify improvement opportunities.
• Prepare, proofread and coordinate presentations, reports and correspondence to a high standard.
• Build strong relationships with stakeholders to support collaboration and efficient operations.

Skills

Organisational skills

Communication skills

Stakeholder management

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 11960

About VIDA Health

VIDA Health (Victorian Health Building Authority) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VIDA Health also provides technical support across engineering, property, asset management and environmental sustainability disciplines.

The Opportunity

We are seeking a highly organised and proactive Coordinator, Delivery to join VIDA Health.

Key aspects of the role include:

• Providing high-level administrative, coordination and executive support to divisional leaders and teams.
• Coordinating meetings, committees and working groups, including preparing agendas, taking minutes and tracking actions to completion.
• Managing divisional systems, reporting, records and workflows while identifying opportunities for continuous improvement.
• Preparing, proofreading and coordinating presentations, reports, briefs and correspondence to a high standard.
• Building strong relationships with stakeholders while supporting collaboration, information sharing and effective team operations.

We are looking for:

• A highly organised administrator with excellent communication skills and the ability to build strong relationships across multiple diverse stakeholder group.
• Someone who can manage competing priorities, work autonomously and maintain a high level of accuracy and attention to detail.
• Experience providing administrative, executive support, coordination and/or secretariat services in a complex environment.
• Strong problem-solving skills with the ability to proactively identify issues and implement practical solutions.
• A collaborative team player who enjoys working in a fast-paced environment and takes pride in delivering outstanding service and support.

To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE .

Applications close 11.59pm on Sunday 4th of October 2026.

VIDA Health is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life.

All prospective employees undergo a National Criminal Records Check. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks, qualification checks and role related clearances.

Applications close Sunday 4 October 2026 at 11.59pm