Studio & Production Coordinator

State of Victoria; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

State of Victoria's Communications and Engagement team is seeking a Studio Production Coordinator to manage the flow of work through the Creative studio, triaging briefs and allocating tasks across designers and videographers to ensure timely, high-quality delivery.

The role coordinates filming logistics, site access, permits and drone approvals, prepares call sheets and run sheets, and liaises with external suppliers to support priority productions on shoots.

Qualifications

• Experience coordinating studio workflows and production schedules.
• Ability to liaise with program and project teams.

Responsibilities

• Triage incoming briefs, prioritise workloads across designers and videographers.
• Coordinate filming logistics, including site access, permits and drone approvals.
• Prepare call sheets and run sheets for priority productions.
• Provide on-the-ground coordination during shoots as required.
• Liaise with external suppliers and support production needs.

Job description

THE ROLEThe Studio Production Coordinator is responsible for managing the flow of work through the Creative studio, ensuring production activities are planned, prioritised and delivered efficiently. Acting as the central coordination point, the role triages incoming briefs, allocates work across designers and videographers, and coordinates external suppliers to support timely and high-quality delivery.The position works closely with program and project teams to organise filming logistics, including site access, permits and drone approvals, and ensures all stakeholders are equipped with the necessary documentation such as call sheets and run sheets for priority productions. The role also monitors production workflows to ensure approvals are completed in the correct sequence and provides on-the-ground coordination support during shoots where required.As a critical enabler of the creative team's effectiveness, the Studio Production Coordinator helps ensure the studio operates as a responsive and well-organised engine supporting the broader Communications and Engagement function.ACCOUNTABILITIES INCLUDEStudio workflow coordination: Triage incoming briefs, prioritise workloads across designers and videographers, and monitor studio traffic to ensure timely delivery.Production planning and logistics: Coordinate filming and production requirements, including site access, permits, drone approvals and scheduling of internal and external resources.Supplier and stakeholder coordination: Brief and liaise with external suppliers and work closely with program and project teams to support production needs.Please open the position description to read more.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.