Student Management System (SMS) Administrator

South West Institute of TAFE; Warrnambool; On-site; AUD 79,000 - 96,000; Full time

Job summary

South West Institute of TAFE in Warrnambool, VIC is seeking a proactive SMS Administrator to manage the student management system for staff support and data integrity.

The role focuses on secure data handling, system functionality, and access control, with opportunities to contribute to system improvements and new interfaces across departments.

Qualifications

• A degree or diploma in data management, IT or business systems administration with a minimum of 3 years post-qualification experience.
• Experience in student management systems administration or a similar role.
• Victorian Working with Children Check and Police Check are required.

Responsibilities

• Oversee the administration and maintenance of South West TAFE’s student management system.
• Ensure accurate and secure management of student data and user access; support staff.
• Collaborate with internal and external stakeholders to improve functionality and interfaces.

Skills

SMS administration

Data management

Education

Degree or Diploma in data management/IT/business systems administration

Tools

Microsoft Office

Job description

Student Management System (SMS) Administrator

South West Institute of TAFE – Warrnambool VIC

• Full-time 38 hours per week, On-going position
• Warrnambool Campus

• Full-time 38 hours per week, On-going position
• Warrnambool Campus
• $87,521 per annum, plus superannuation

Reporting to the Team Leader - Student Management System, the SMS Administrator is responsible for the overall administration and maintenance of South West TAFE’s student management system, ensuring efficient operation and support for staff. The primary focus in this role is to ensure the accurate and secure management of student data, system functionality, and user access.
Continuous improvement of the student management system is a key aspect of this role, working with key internal and external stakeholders in the development and implementation of new functionality and interfaces that assist with the efficiency of South West TAFE operations as well as the management of student data.

The must haves

Mandatory requirements

• A Degree or Diploma qualification in a relevant field of data management, Information Technology or business systems administration, together with a minimum of 3-year practical application post qualification.
• Experience in student management systems administration or a similar role.
• Employee Victorian Working with Children and satisfactory Police Check

Highly desirable requirements

• Knowledge of, and experience in, an educational environment including knowledge of the Victorian TAFE system and the national Vocational Education and Training sector.
• Proficient in using Microsoft Office products and relevant industry software and programs.

About us

SWTAFE is the leading vocational education provider in South West Victoria.
We offer a diverse range of courses across various industry sectors, spanning from healthcare and business, to trades, technology, arts and agriculture and more.

We are committed to ensuring our graduates are well-prepared to navigate the challenges of the dynamic job market of today, and are equipped with the skills build a successful future career.

As a place to work, we strive for a supportive, diverse workplace culture that encourages personal and professional growth, and in 2023 SWTAFE was ranked #1 in the Victorian TAFE sector for staff satisfaction.

What we can offer you

• Priority applications to a Warrnambool council-run day care facility
• Fun social club with health and wellbeing activities
• Employee recognition program
• Continuous opportunities for tailored learning and development
• Accessible Employee Assistance Program including an easy to navigate app

Any Questions?Please contact:

Besse Krause, Team Leader – Student Management System
03 5564 8***
************@swtafe.edu.au

A full position description is available from the Careers at SWTAFE webpage.

Applications close: Sunday, 18 October 2026

Successful applicants will require a Working with Children Check and a National Police Record Check.

South West TAFE is a child safe and equal opportunity employer; fostering a fair, safe and inclusive environment and embraces all forms of diversity.

We strongly encourage applications from people with a variety of attributes, including but not limited to:

• A person with a disability
• Aboriginal and/or Torres Strait Islander
• Culturally and linguistically diverse
• LGBTIQA+

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