Student Administration Officer

Australian-Institute-of-Musi; Melbourne; On-site; AUD 51,000 - 57,000; Part time

Benefits offered by this job

Casual employment

Job summary

Australian Institute of Music (AIM) is seeking a Casual Temporary Entry Level Student Administration Officer to support Admissions and the Student Experience and Success team. You will process applications, maintain student records and perform a range of administrative tasks during peak periods, with some flexibility during December and January.

Role suits a current or recent university student, with face-to-face work primarily on campus in Melbourne or Sydney.

Qualifications

• Attention to detail and ability to identify errors, omissions and inconsistencies.
• Ability to work efficiently with high volumes of information and repetitive tasks.
• Strong concentration and focus during detailed administrative work.

Responsibilities

• Assist with processing applications and checking supporting documentation.
• Enter information into admissions and student management systems.
• Maintain accurate records of application progress and communications.

Tools

Outlook

Word

Excel

Job description

Casual Temporary Entry Level

Posted 16 Oct 2026

Description

WHO ARE WE?

The Australian Institute of Music (AIM) offers a range of externally accredited foundation, undergraduate and postgraduate programs in Music and related fields for more than 50 years. Weseekto empower our students by encouraging them to embrace their skills and become the creative practitioners and professionals of the future.

WHAT'S THE ROLE?

The Student Administration Officer provides accurate and timely administrative support to Admissions and the broader Student Experience and Success team.

The role is responsible for processing applications, maintaining student records and undertaking a range of administrative activities to support students throughout their study journey, from application to completion. You will demonstrate strong organisational skills, attention to detail and the ability to manage high volumes of work efficiently while maintaining accuracy.

The Student Administration Officer supports peak admissions periods and the commencement of study periods, requiring flexible availability during business hours, including non-public holiday periods in December and January.

This casual role may suit a current or recent university student, excluding current AIM students.

WHAT ARE YOUR KEY DUTIES?

• Assist with processing applications, checking supporting documentation and entering information into admissions and student management systems.
• Check applications and records for completeness, accuracy and consistency, following established procedures and checklists.
• Follow up on missing information and documentation using approved communications.
• Identify discrepancies or matters requiring assessment and refer them to the appropriate staff member.
• Maintain accurate records of application progress, correspondence and actions taken.
• Assist with data entry, record updates, document preparation, filing and other administrative tasks across the Student Experience and Success portfolio.
• Check information across systems, spreadsheets and documents, identifying and escalating discrepancies.
• Monitor allocated inboxes and task lists, respond to routine enquiries and refer more complex matters.
• Support orientation, student events and other team activities.
• Handle personal and sensitive information with care, maintaining confidentiality and following AIM’s policies and procedures.

KNOWLEDGE, SKILLS& EXPERIENCE

• Attentionto detail, with the ability to identify errors, omissions and inconsistencies.
• The ability to work efficiently and maintain accuracy when handling repetitive tasks or high volumes of information.
• Strong concentration and the ability to stay focused through detailed administrative work.
• Confidence using Microsoft Office, particularly Outlook, Word and Excel, and the ability to learn new systems quickly.
• Reliability, discretion and the ability to work independently once trained.
• Working With Children Check.

WHAT DOES SUCCESS LOOKS LIKE?

• Attentionto detail, with the ability to identify errors, omissions and inconsistencies.
• The ability to work efficiently and maintain accuracy when handling repetitive tasks or high volumes of information.

WHAT ARE THE WOERKING ARRANGEMENTS?

• Casual shifts will be offered according to operational needs, with work primarily supporting Admissions and additional duties across the broader Student Experience and Success team.
• Availability during peak admissions, enrolment and orientation periods is desirable with up to 15 hours of work per week during those busy times.
• The role is availableat either our Melbourne or Sydney campus and the majority of working hours would be face‑to‑face.

SALARY

Casual employment: $36.84 - $41.26 per hour + 12% super