Strategic Team Assistant for Transformation

Aware Super; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Health & fitness reimbursement

Work from home technology reimbursemen

Salary continuance insurance

Organisation-wide meeting-free zones

Job summary

Aware Super in Sydney, NSW, is seeking a highly organised Team Assistant to join the Strategy & Transformation team. This role goes beyond traditional administration, acting as a trusted partner who helps keep leaders and key initiatives running smoothly.

You will coordinate meetings, travel and governance tasks, support senior leaders, and drive improvements in processes while helping cultivate a high-performing culture.

Qualifications

• Experience in a Team Assistant, Executive Assistant, Personal Assistant or business coordination role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent stakeholder management and communication skills.
• High attention to detail and a commitment to quality outcomes.
• Experience supporting senior leaders and navigating complex stakeholder environments.
• Confidence using Microsoft 365 tools including Outlook, Teams, Word, Excel and PowerPoint.
• Sound judgement, discretion and the ability to handle confidential information.

Responsibilities

• Providing executive and administrative support to senior leaders.
• Coordinating meetings, workshops, planning events and business forums.
• Managing calendars, communications, travel arrangements and team logistics.
• Supporting governance activities, board papers and leadership meetings.
• Assisting with financial administration, vendor management and procurement activities.
• Coordinating onboarding, learning and development initiatives.
• Driving team engagement, recognition, culture and wellbeing activities.
• Building strong partnerships across the broader Executive and Team Assistant community.
• Continuously identifying opportunities to improve processes and ways of working.

Skills

Executive support

Calendar management

Stakeholder management

Multitasking

Communication

MS 365

Discretion with confidential info

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Aware Super in Sydney, NSW, is seeking a highly organised Team Assistant to join the Strategy & Transformation team. This role goes beyond traditional administration, acting as a trusted partner who helps keep leaders and key initiatives running smoothly.

You will coordinate meetings, travel and governance tasks, support senior leaders, and drive improvements in processes while helping cultivate a high-performing culture.