Strategic Remote Executive Assistant To Leadership

Reef; Sydney; Remote; AUD 90,000 - 120,000; Full time

Job summary

4217 Main Beach Fasttrack Business Holdings is seeking an experienced Executive Assistant to support international C-suite leaders. This remote role focuses on strategic calendar management, travel logistics, and confidential, high-accuracy administrative tasks across global time zones.

The ideal candidate has 4+ years of executive support experience in international settings, strong English communication, and proficiency with Google Workspace, Microsoft 365, Slack, and scheduling tools.

Qualifications

• 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
• Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms.
• Strong written and verbal English communication with high attention to detail.

Responsibilities

• Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
• Coordinate international travel itineraries, accommodation, and meeting logistics.
• Filter high-volume communications and draft professional responses for leadership.
• Prepare meeting agendas, board decks, and capture action items with follow-ups.
• Lead operational workflows, expense reports, and document management with high accuracy.

Skills

Executive support

Calendar management

Cross-time-zone coordination

English communication

Tools

Google Workspace

Microsoft 365

Slack

Motion

Calendly

Job description

Remote (South Africa) | Supporting an International Company

Monday – Friday | Full-Time

Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

Please note: This application is part of an ongoing initiative to build our international talent pipeline. By applying, your profile will be added to our pool for immediate consideration as active roles open up.

What You’ll Do

• Calendar & Schedule Management: Strategically manage complex executive calendars, resolving scheduling conflicts across multiple global time zones.
• Travel & Event Coordination: Organise seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.
• Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.
• Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.
• Administrative Project Ownership: Lead routine operational workflows, expense report processing, and document management with high accuracy.

What You Bring

• Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
• Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms (e.g., Motion, Calendly).
• Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.
• Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.
• Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.
• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home-office environment.
• Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

4217 Main Beach Fasttrack Business Holdings