Strategic Operations & Executive Coordinator

Trivandi Ltd; City of Brisbane; On-site; AUD 70,000 - 110,000; Full time

Job summary

Trivandi Ltd in Brisbane seeks an ambitious, highly organised Business Operations & Executive Coordinator to provide executive support to the Regional Director and help keep our Australian business running smoothly.

You will coordinate priorities across clients, people, finance, procurement, governance and office operations, while supporting visits by founders and senior global leaders. A 3–5 year pathway to a Business Manager role is anticipated.

Qualifications

• Approximately 3–5 years of experience in executive support, business coordination, office management or a comparable role.
• Exceptional organisation skills with the ability to manage multiple priorities, deadlines and stakeholders.
• Confidence working directly with senior executives, clients and external stakeholders.
• Strong written and verbal communication skills.
• Commercial curiosity and an interest in understanding how a growing business operates.

Responsibilities

• Coordinate day-to-day operational requirements of the Australian office and maintain a well-organised, responsive working environment.
• Maintain business systems, processes, records and controls to simplify and improve operations.
• Coordinate office administration, facilities, suppliers and local service providers.
• Support onboarding and mobilisation of employees, associates, contractors and project resources.
• Coordinate internal meetings, town halls, team events and staff engagement activities.
• Act as a coordination point between the Australian business and Trivandi global Central Services.

Skills

Organisational skills

Executive coordination

Communication

Commercial curiosity

Stakeholder management

Proactive problem solving

Discretion & professionalism

Time management

Tools

Microsoft Office

CRM systems

Finance systems

Project management tools

Job description

Trivandi Ltd in Brisbane seeks an ambitious, highly organised Business Operations & Executive Coordinator to provide executive support to the Regional Director and help keep our Australian business running smoothly.

You will coordinate priorities across clients, people, finance, procurement, governance and office operations, while supporting visits by founders and senior global leaders. A 3–5 year pathway to a Business Manager role is anticipated.