Strategic Global EA & APAC Office Lead

Workiva Australia Pty. Ltd.; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work schedule

Occasional travel

Job summary

Workiva Australia Pty. Ltd. is seeking an experienced Executive Assistant to support regional leadership across APAC time zones. You will manage complex calendars, coordinate global travel, and draft executive communications.

Hybrid work schedule in Sydney with occasional travel within the Asia-Pacific region. You will partner with people operations and facilities to maintain office standards and drive special projects.

Qualifications

• Five or more years of experience supporting executive leadership in a fast-growing technology or SaaS company.
• Experience managing multi-site office operations across Asia-Pacific time zones.
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools.
• Strong written and verbal communication skills across all organizational levels.

Responsibilities

• Manage complex executive calendars across regional time zones and high-priority meetings.
• Coordinate global travel itineraries, visa logistics, and expense reports for leadership.
• Draft executive communications, supplemental materials, and presentation decks.
• Act as a primary administrative liaison to track and execute key action items.
• Drive administrative coordination and special projects across regional teams.
• Plan regional leadership offsites, quarterly business review meetings, and strategic planning sessions.
• Establish consistent office standards across four regional APAC office hubs.
• Partner with global facilities to manage local vendor relationships and office management.
• Oversee on-site logistics, building access requirements, visitor handling, seating plans, and workplace safety compliance across multiple offices.
• Lead regional culture initiatives, team celebrations, and internal community events.
• Collaborate with people operations to streamline local onboarding for new team members.

Skills

Executive support

Time zone coordination

Communication skills

Multi-site operations

Tools

Google Workspace

Microsoft 365

Slack

Travel platforms

Expense tools

Job description

Workiva Australia Pty. Ltd. is seeking an experienced Executive Assistant to support regional leadership across APAC time zones. You will manage complex calendars, coordinate global travel, and draft executive communications.

Hybrid work schedule in Sydney with occasional travel within the Asia-Pacific region. You will partner with people operations and facilities to maintain office standards and drive special projects.