Senior EA & APAC Office Leader — Executive Support

Vantage Data Centers LLC; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Health and welfare benefits

Retirement plan

Paid leave

Training and development

Job summary

Vantage Data Centers LLC is seeking an Executive Assistant & Office Manager, APAC in Sydney. The role combines high-level administrative support for Asia Pacific leaders with regional office oversight.

You’ll manage calendars, travel, communications, and office operations across time zones while collaborating with internal teams and external partners. The ideal candidate has 5+ years as an EA for C-level executives, 3+ years in office management, and strong communication, discretion, and

Qualifications

• Bachelor’s degree or equivalent practical experience in a related field.
• Minimum 5+ years as an Executive Assistant supporting C-level executives or VPs.
• Minimum 3+ years in an Office Manager/Office Administrator role.
• Experience with diverse, multicultural stakeholders across multiple time zones.
• Ability to handle highly confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational skills with multitasking and prioritization.
• High proficiency with Microsoft tools, including Outlook calendaring.
• Energetic, adaptable and quick to learn.

Responsibilities

• Provide executive and administrative support, including calendar management across time zones.
• Manage emails, correspondence, minutes, and follow-ups for leaders.
• Prepare agendas, attend meetings, and track action items.
• Coordinate travel, expenses, and vendor relationships.
• Oversee daily office operations, space management, and supplies.
• Partner with facilities on maintenance and workplace improvements.
• Support events, town halls, and cross-functional initiatives.

Skills

Organizational skills

Communication skills

Discretion with confidential info

Time management

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Outlook

SharePoint

MS Office

Job description

Vantage Data Centers LLC is seeking an Executive Assistant & Office Manager, APAC in Sydney. The role combines high-level administrative support for Asia Pacific leaders with regional office oversight.

You’ll manage calendars, travel, communications, and office operations across time zones while collaborating with internal teams and external partners. The ideal candidate has 5+ years as an EA for C-level executives, 3+ years in office management, and strong communication, discretion, and