Hybrid APAC Executive Assistant & Office Lead

workiva; Sydney; Hybrid; AUD 110,000 - 150,000; Full time

Job summary

Workiva is expanding across Asia-Pacific and looking for a dedicated Executive Assistant & Office Manager based in Sydney. This hybrid role provides administrative and operational support to our regional leadership team and APAC hubs, helping to maintain high-performance culture and smooth regional operations.

You will manage complex calendars, coordinate global travel, draft executive communications, plan offsites and regional events, oversee office standards across APAC hubs, and partner with

Qualifications

• Five or more years of experience supporting executive leadership in a fast-growing technology or SaaS company.
• Experience managing multi-site office operations across Asia-Pacific time zones.
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools.
• Strong written and verbal communication skills across all organizational levels.

Responsibilities

• Manage complex executive calendars across regional time zones and high-priority meetings.
• Coordinate global travel itineraries, visa logistics, and expense reports for leadership.
• Draft executive communications, supplemental materials, and presentation decks.
• Act as a primary administrative liaison to track and execute key action items.
• Drive administrative coordination and special projects across regional teams.
• Plan regional leadership offsites, quarterly business review meetings, and strategic planning sessions.
• Establish consistent office standards across APAC hubs.
• Partner with facilities to manage local vendor relationships and office management.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Verbal communication

Multi-site operations

Tools

Google Workspace

Microsoft 365

Slack

Travel platforms

Expense tools

Job description

Workiva is expanding across Asia-Pacific and looking for a dedicated Executive Assistant & Office Manager based in Sydney. This hybrid role provides administrative and operational support to our regional leadership team and APAC hubs, helping to maintain high-performance culture and smooth regional operations.

You will manage complex calendars, coordinate global travel, draft executive communications, plan offsites and regional events, oversee office standards across APAC hubs, and partner with