APAC Executive Assistant & Office Operations Lead

Workiva Inc.; Sydney; Hybrid; AUD 110,000 - 150,000; Full time

Job summary

Workiva Inc. is seeking an Executive Assistant & APAC Office Manager in Sydney to support our regional leadership and APAC hubs.

This hybrid role will coordinate calendars, travel, and executive communications while driving smooth office operations across multiple APAC locations. You will manage complex schedules across time zones, plan offsites and strategy meetings, and partner with People Operations on onboarding and local processes.

Qualifications

• Five+ years supporting executive leadership in a fast-growing tech or SaaS company.
• Experience managing multi-site APAC office operations across Asia-Pacific time zones.
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms and expense tools.

Responsibilities

• Manage complex executive calendars across regional time zones and high-priority meetings.
• Coordinate global travel itineraries, visa logistics, and expense reports for leadership.
• Draft executive communications, supplemental materials, and presentation decks.
• Act as a primary administrative liaison to track and execute key action items.
• Lead regional culture initiatives and internal events.
• Oversee on-site logistics, building access, visitor handling, seating, and workplace safety compliance.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

APAC time zones

Tools

Google Workspace

Microsoft 365

Slack

Travel platforms

Expense tools

Job description

Workiva Inc. is seeking an Executive Assistant & APAC Office Manager in Sydney to support our regional leadership and APAC hubs.

This hybrid role will coordinate calendars, travel, and executive communications while driving smooth office operations across multiple APAC locations. You will manage complex schedules across time zones, plan offsites and strategy meetings, and partner with People Operations on onboarding and local processes.