Strategic Executive Coordinator & Process Improvement Lead

Hampshire Property Group; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Employee Assistance Program

Accommodation discount

Job summary

Hampshire Property Group’s Hampshire Villages division is seeking an experienced Executive Officer to work closely with the CEO and senior leadership, delivering high‑level support, governance oversight and cross‑functional coordination across dispersed village operations.

You will drive efficient processes, manage diaries and communications, prepare concise reports and presentations, coordinate leadership meetings, and help implement AI, automation and digital workflows while maintaining strict

Qualifications

• 5 years+ experience providing high-level support to a CEO or executive leadership team
• Strong diary management, inbox management and travel coordination
• Experience coordinating leadership governance, including agendas, exec papers and action follow-through
• Strong project coordination skills managing multiple owners, deadlines, risks and dependencies
• Excellent written and verbal communication and ability to prepare concise executive reports and presentations
• Ability to balance CEO needs with the wider Hampshire Group and maintain confidentiality

Responsibilities

• Provide high-level executive support to the CEO and coordination across the senior leadership team
• Manage diaries, inboxes, correspondence, travel and competing executive priorities
• Prepare concise, decision-ready reports, presentations, briefings and executive communications
• Coordinate leadership meetings and offsites, including agendas, pre-reads and follow-up
• Maintain decision and action registers, track owners and due dates, escalate risks or delays
• Support business planning, reporting and approved projects across Hampshire Villages
• Act as a coordination point between Villages operations, Shared Services and external stakeholders
• Identify opportunities to map workflows and implement AI, automation and digital solutions
• Document new ways of working and monitor improvements

Skills

Executive support

Calendar management

Stakeholder management

Governance coordination

Project coordination

Communication

AI & automation

Microsoft 365

Confidentiality

Tools

Microsoft 365

AI tools

Job description

Hampshire Property Group’s Hampshire Villages division is seeking an experienced Executive Officer to work closely with the CEO and senior leadership, delivering high‑level support, governance oversight and cross‑functional coordination across dispersed village operations.

You will drive efficient processes, manage diaries and communications, prepare concise reports and presentations, coordinate leadership meetings, and help implement AI, automation and digital workflows while maintaining strict