Executive Operations Coordinator

Majer Recruitment; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Free gym membership

Daily lunch

Onsite parking

Job summary

Majer Recruitment is seeking an Executive Operations Coordinator to work directly with the Chief Operating Officer across our property development, construction, and real estate operations. The role coordinates high-level administration, tracks progress on initiatives, and drives follow-up on deadlines across departments.

This highly organised position requires initiative, exceptional organisational skills and the ability to research and solve problems independently while handling multiple

Qualifications

• 4+ years in a high-level admin, executive support or ops coordination role.
• Property/real estate/development experience required.
• Excellent organisation, attention to detail and initiative.
• Strong follow-up skills and ability to manage multiple priorities.

Responsibilities

• Provide high-level administrative support across development, construction, building management, property management and real estate activities.
• Prepare correspondence, reports, spreadsheets, registers and documentation.
• Manage and maintain a live action list for the COO and delegated tasks.
• Monitor progress on operational initiatives, follow up on deadlines across departments, and help flag administrative bottlenecks
• Demonstrate an ability to work out what needs to be done even when the answer is not immediately known.
• Complete, issue and manage contract of sale documentation, including liaison with buyers, solicitors and internal stakeholders.
• Coordinate with staff, consultants, contractors, lawyers, accountants and external parties.
• Ensure documents, records and action lists remain accurate and current.
• Work confidently across Microsoft Office, Adobe suite and other business software, with the ability to quickly learn new systems and programs as required.

Skills

Excel

Microsoft Office

Verbal communication

Written communication

Problem solving

Organisation

Attention to detail

Tools

Adobe Creative Suite

Job description

The Executive Operations Coordinator works directly with the Chief Operating Officer across the Group's property development, construction, building management and real estate operations.

The role acts as a central point of coordination for the COO, completing high level administration tasks, monitoring progress across operational initiatives, driving follow-up on deadlines and outstanding actions across departments.

This is a highly organised, proactive role requiring strong common sense, excellent administration skills, a positive "yes" attitude and the ability to research, learn and solve problems independently.

Key Responsibilities

• Provide high-level administrative support across development, construction, building management, property management and real estate activities.
• Prepare correspondence, reports, spreadsheets, registers and documentation.
• Manage and maintain a live action list for the COO and delegated tasks.
• Monitor progress on operational initiatives, follow up on deadlines across departments, and help flag administrative bottlenecks
• Demonstrate an ability to work out what needs to be done even when the answer is not immediately known.
• Complete, issue and manage contract of sale documentation, including liaison with buyers, solicitors and internal stakeholders.
• Coordinate with staff, consultants, contractors, lawyers, accountants and external parties.
• Ensure documents, records and action lists remain accurate and current.
• Work confidently across Microsoft Office, Adobe suite and other business software, with the ability to quickly learn new systems and programs as required.

Key Skills & Attributes

• Minimum 4 years' experience in a high-level administrative, executive support or operations coordination role.
• Must have property/real estate/development exp
• Exceptional organisation, administration and attention to detail.
• Strong common sense, initiative and practical problem-solving ability.
• Highly proactive with excellent follow-up skills and a strong focus on completing tasks.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong research skills and the ability to quickly learn unfamiliar subject matter, systems and software.
• Excellent written and verbal communication skills.
• Confident dealing with senior management, consultants, contractors, solicitors, buyers and other external stakeholders.
• Advanced Microsoft Office skills, with experience using Adobe Creative Suite and other document or design software highly regarded.
• Positive, solutions-focused attitude with a willingness to take ownership and get things done.
• Strong excel skills

Personal Style

• Does not need to be told twice.
• Does not allow tasks to be forgotten.
• Follows matters through until the outcome is achieved.
• Uses initiative before asking for assistance.
• Researches what they do not know.
• Takes ownership rather than simply passing information on.
• Remains calm and organised while managing multiple priorities.

Additional information

• GREAT Benefits including free gym membership, daily lunch + more!
• CBD Fringe location + onsite parking
• Must have property/real estate/development exp!