Senior Executive Assistant - Lord Mayor

City of Darwin; Darwin; On-site; AUD 90,000 - 120,000; Full time

Job summary

City of Darwin is seeking a highly organised Senior Executive Assistant to provide executive and administrative support to the Lord Mayor. Reporting to the Executive Manager Legal & Governance, you will coordinate the Lord Mayor's Office and support civic events, stakeholder engagement and confidential matters.

You will manage diaries, correspondence, travel and meetings, while delivering a professional interface with the community, elected members and government representatives.

Qualifications

• Certificate IV in Business Administration or Local Government or equivalent qualification.
• Minimum 3 years' experience at Level 4 or 5 depending on appointment.
• High-level administrative, organisational, time management and prioritisation skills.

Responsibilities

• Coordinate the Lord Mayor's Office diary, travel, correspondence and meetings.
• Provide professional interface with community, elected members, staff and external stakeholders.
• Prepare briefs, emails and other written information; manage sensitive matters with discretion.
• Research and collate information for reports and briefings on policy and operational matters.
• Build relationships with internal and external stakeholders and coordinate Mayoral media commitments.
• Maintain accurate records, improve administrative practices and support projects and events.

Skills

Executive support

Time management

Discretion

Written communication

Verbal communication

Stakeholder engagement

Education

Certificate IV in Business Administration

Certificate IV in Local Government

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

National Police Check

Job description

See more about the role below, including the responsibilities and skills we are looking for.

Senior Executive Assistant - Lord Mayor

Darwin, Australia

Reference: 6938387

• Step into a high-profile role where your expertise will keep the Office of the Lord Mayor moving.
• Be the trusted organiser behind a fast-paced schedule, high-profile events and key relationships.
• Use your judgement, initiative and executive support expertise to make a visible difference for Darwin.

About the role

City of Darwin is seeking a highly organised and professional Senior Executive Assistant to provide high-quality, accurate and timely executive and administrative support to the Lord Mayor. Reporting to the Executive Manager Legal & Governance, this role coordinates the Office of the Lord Mayor and supports effective communication, information flow, civic events and stakeholder engagement across a complex and high-profile local government environment. Key areas of responsibility include, but are not limited to:

• Coordinate the Office of the Lord Mayor through effective diary, correspondence, travel, workflow and meeting management.
• Deliver a professional, courteous and collaborative interface with the community, Elected Members, employees, government representatives and external stakeholders.
• Prepare, coordinate and review briefs, emails, correspondence and other written information, including responses to issues and enquiries.
• Research and collate information for reports, advice and briefings on policy and operational matters.
• Build productive relationships with internal and external stakeholders and coordinate Mayoral media commitments with the Manager Public Relations and External Affairs.
• Maintain accurate corporate records, improve administrative practices, support projects and events, and manage critical, confidential and sensitive matters with discretion.

About you

You will be a highly organised, discreet and adaptable executive support professional who can anticipate needs, exercise sound judgement and manage competing priorities in a fast-paced and politically sensitive environment. You will bring excellent written and verbal communication skills, strong attention to detail and the confidence to engage professionally with Elected Members, government officials, dignitaries, community members and senior stakeholders. You will be collaborative, service-focused and committed to maintaining confidentiality, accurate records and efficient administrative systems.

To be successful in this role, you must have: -

• A Certificate IV in Business Administration, Certificate IV in Local Government, or an equivalent relevant qualification or experience.
• At least three years' experience in a similar role for appointment at Level 4, or at least five years' experience for appointment at Level 5.
• High-level administrative, organisational, time management and prioritisation skills in an environment of competing demands.
• Excellent interpersonal, written and verbal communication skills, with the ability to deal sensitively and discreetly with a wide range of stakeholders.
• An understanding of local government and its broader organisational and political context, together with experience coordinating public receptions or events.
• High proficiency in Microsoft Office, particularly Word, Excel and Outlook, and the ability to obtain a National Police Records Check.

Working at City of Darwin

At City of Darwin, we are passionate about delivering the services, advocacy and partnerships that help our city thrive. This is a rare opportunity to work closely with the Lord Mayor, gain exposure to the issues shaping Darwin and play a key role in connecting the Office of the Lord Mayor with the community, Elected Members, government and other stakeholders. You will join a dynamic environment where no two days are the same and your organisation, judgement and initiative will have a direct impact.

If you thrive on variety, enjoy being one step ahead and take pride in making things happen, this is your opportunity to bring your executive support expertise to a prominent and rewarding role. Further information regarding the requirements of this Level 4-Level 5 position can be found in the attached position description.

Applicants who need assistance with our process or have any queries are encouraged to contact a member of our Talent team on 08 8930 0526.

City of Darwin Talent Acquisition Team can be contacted via:

Applications close on Friday, 23 October 2026.

Only shortlisted applicants will be contacted after the closing date.

We are looking forward to receiving your application if you are a direct applicant. Please note that we are not working with recruitment agencies for this position.

The City of Darwin is an equal opportunity employer. All qualified applicants will receive equal consideration for employment. We encourage people of Aboriginal and Torres Strait Islander background to apply.

As part of Council's recruitment process, applicants may be required to undergo pre-employment assessments, such as a Medical Assessment, National Police Check and Psychometric Assessment.

By 2030 we will be even bigger and better and will be known as a vibrant, creative, innovative, connected, healthy and environmentally responsible city.

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