Strategic Executive Assistant to the Chief Commercial Officer

Victoria Racing Club; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Victoria Racing Club (VRC) is seeking an experienced Executive Assistant to the Chief Commercial Officer to provide high-level support, drive governance and coordination across the Commercial portfolio, and partner with senior leaders.

You will manage the CCO’s complex diary, prepare briefing materials, coordinate meetings and governance processes, and help track milestones across multiple projects while maintaining discretion and professionalism.

Qualifications

• Proven experience as an Executive Assistant supporting senior executives in a complex, fast-paced environment.
• Experience coordinating projects, tracking deliverables and managing competing priorities.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills, with the ability to produce polished and professional work.
• Experience supporting governance processes and reporting.
• Advanced Microsoft Office skills, particularly PowerPoint.
• High levels of discretion, judgement and professionalism.
• Strong stakeholder management and relationship-building abilities.

Responsibilities

• Manage the CCO’s complex diary, priorities and schedule to maximise effectiveness and productivity.
• Coordinate meetings, leadership forums, business reviews and key stakeholder engagements.
• Prepare briefing materials, agendas, meeting packs and executive correspondence.
• Manage travel arrangements, expenses and administrative requirements.
• Support payroll approvals, purchase orders and other operational processes.
• Act as a liaison between the CCO, Executive Leadership Team, stakeholders and external partners.
• Coordinate governance activities including committee administration, agendas, minutes and action tracking.
• Draft and review executive communications, presentations and briefing papers.
• Ensure information is captured, consolidated and delivered accurately and on time.
• Maintain professionalism and discretion across executive documentation.

Skills

Executive support

Time management

Stakeholder management

Discretion & professionalism

Communication skills

Project coordination

Governance support

Tools

Microsoft Office

PowerPoint

Job description

Victoria Racing Club (VRC) is seeking an experienced Executive Assistant to the Chief Commercial Officer to provide high-level support, drive governance and coordination across the Commercial portfolio, and partner with senior leaders.

You will manage the CCO’s complex diary, prepare briefing materials, coordinate meetings and governance processes, and help track milestones across multiple projects while maintaining discretion and professionalism.