Executive Assistant

Paxus; Sydney; On-site; AUD 90,000 - 115,000; Full time

Job summary

Paxus invites an organised Executive Assistant (APS 6) to support senior leaders in a fast-paced Commonwealth agency in Sydney. You will manage the executive office, calendars, travel, and governance activities, ensuring timely, compliant operations.

The role requires Australian citizenship, Baseline security clearance, and the ability to work with minimal supervision. This is a non-ongoing full-time APS 6 position for up to 12 months.

Qualifications

• Experience providing executive or senior administrative support in a complex environment (APS experience highly regarded).
• Strong organisational and time-management skills, with the ability to juggle multiple priorities.
• Excellent communication and stakeholder engagement skills.
• High attention to detail, accuracy and professional presentation.
• Sound judgement, discretion and the ability to work with minimal supervision.
• Proficiency with Microsoft Office and experience using government or enterprise systems.
• Australian citizenship is required.
• Ability to obtain and maintain a Baseline security clearance.
• This is a non-ongoing APS 6 position for up to 12 months.

Responsibilities

• Provide high-level executive support to a Senior Executive or leadership team
• Manage complex diaries, appointments, travel and correspondence
• Prepare and review meeting papers, agendas, briefings and reports
• Draft and edit professional correspondence, presentations and documentation
• Track priorities, follow up actions and maintain information flow
• Support governance activities, meetings and committee coordination
• Maintain accurate records and ensure administrative processes are compliant

Skills

Executive support

Stakeholder engagement

Time management

Discretion

Communication

Presentation skills

Tools

Microsoft Office

Job description

Location: Sydney
Classification: APS 6 | Full-time | Non-ongoing (up to 12 months)

About the Role

Are you an organised and proactive professional who thrives on supporting senior leaders?

We're looking for an experienced Executive Assistant (APS 6) to provide high-level administrative and executive support within a respected Commonwealth agency. This role is ideal for someone who enjoys working in a fast-paced environment, can manage competing priorities with confidence, and takes pride in delivering quality outcomes.
As the right hand to a Senior Executive, you'll coordinate day-to-day operations, manage key relationships, and help ensure the smooth running of the executive office.

What You'll Do

• Provide high-level executive support to a Senior Executive or leadership team
• Manage complex diaries, appointments, travel and correspondence
• Prepare and review meeting papers, agendas, briefings and reports
• with internal and external stakeholders on behalf of the executive
• Draft and edit professional correspondence, presentations and documentation
• Track priorities, follow up actions and maintain strong information flow
• Support governance activities, meetings and committee coordination
• Maintain accurate records and ensure administrative processes are efficient and compliant

About You

You're a trusted professional who can anticipate needs, stay two steps ahead, and make things happen. You bring a calm, solutions-focused approach and can manage sensitive information with discretion and care.
To succeed in this role, you'll need:

• Demonstrated experience providing executive or senior administrative support in a complex environment (APS experience highly regarded)
• Strong organisational and time-management skills, with the ability to juggle multiple priorities
• Excellent communication and stakeholder engagement skills
• High attention to detail, accuracy and professional presentation
• Sound judgement, discretion and the ability to work with minimal supervision
• Proficiency with Microsoft Office and experience using government or enterprise systems
• Applicants must be Australian citizens
• Ability to obtain and maintain a Baseline security clearance
• This is a non-ongoing APS 6 position for up to 12 months

Why You'll Love Working Here

You'll join a supportive and purpose-driven Commonwealth team that values collaboration, professionalism and integrity.

We offer:

• A positive and inclusive workplace culture
• Opportunities to work closely with senior leaders and gain exposure to strategic projects
• Competitive APS 6 salary and benefits

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.