Strategic Executive Assistant to MD | AI-Driven Ops

Geosurv; Sydney; On-site; AUD 80,000 - 120,000; Full time

Job summary

Geosurv, a Sydney-based geospatial and utilities specialist, seeks an experienced Executive Assistant to provide high‑level support to the Managing Director. You will manage the MD’s calendar, prioritise emails, coordinate leadership meetings and prepare documents while actively contributing to business initiatives and improving systems through new technology.

You will excel at handling confidential information, anticipate needs, and drive efficiency across the MD’s office and broader business,

Qualifications

• Experience supporting a Managing Director or senior executive.
• Strong diary, inbox and priority management skills.
• Excellent organisation and follow-through.
• Ability to handle confidential information with discretion.
• Proactive mindset with initiative to improve systems and processes.

Responsibilities

• Proactively manage the Managing Director’s calendar and priorities.
• Manage emails and follow-ups, flag urgent matters.
• Coordinate senior leadership meetings and prepare briefing materials.
• Prepare presentations, reports and other business documents.
• Arrange travel, events and leadership sessions.
• Support ad-hoc projects and broader business initiatives.
• Research issues, gather information and provide recommendations.
• Act as gatekeeper to determine MD involvement and delegation.
• Lead select projects through to completion.
• Collaborate with Business Support team on new processes and AI integration.
• Liaise with senior stakeholders, clients and suppliers with discretion.

Skills

Diary management

Inbox management

Commercial acumen

Organisation

Attention to detail

Prioritisation

Discretion

MS Office

AI tools

Tools

MS Office

AI tools

Job description

Geosurv, a Sydney-based geospatial and utilities specialist, seeks an experienced Executive Assistant to provide high‑level support to the Managing Director. You will manage the MD’s calendar, prioritise emails, coordinate leadership meetings and prepare documents while actively contributing to business initiatives and improving systems through new technology.

You will excel at handling confidential information, anticipate needs, and drive efficiency across the MD’s office and broader business,