Executive Assistant to Managing Director — Strategic Partner

Alstom; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Alstom is seeking an experienced Executive Assistant to support our Managing Director in North Sydney. The role is on-site, full-time, and central to coordinating priorities and stakeholder interactions across the organisation.

You will manage complex diaries, travel, prepare briefings, and support leadership meetings while maintaining discretion and high professional standards. The successful candidate will foster relationships across levels, drive efficient operations, and contribute to the

Qualifications

• Proven experience supporting a Managing Director or senior executive.
• Strong stakeholder engagement and executive presence.
• Superior organisation, prioritisation and time management.
• Discretion, good judgement and confidentiality.
• Proactive approach with the ability to anticipate needs.

Responsibilities

• Proactively manage complex executive diaries, meetings and scheduling
• Coordinate domestic and international travel arrangements
• Manage travel and expense administration in accordance with company policy
• Prepare executive briefings and business materials
• Support leadership meetings, including agenda management, minutes and action tracking
• Coordinate town halls, events and leadership activities
• Manage confidential correspondence and sensitive information with discretion
• Foster strong relationships with senior leaders, employees, suppliers and global colleagues

Skills

Executive support

Stakeholder management

Discretion & judgement

Emotional intelligence

Attention to detail

Tools

Outlook

Teams

PowerPoint

Excel

Job description

Alstom is seeking an experienced Executive Assistant to support our Managing Director in North Sydney. The role is on-site, full-time, and central to coordinating priorities and stakeholder interactions across the organisation.

You will manage complex diaries, travel, prepare briefings, and support leadership meetings while maintaining discretion and high professional standards. The successful candidate will foster relationships across levels, drive efficient operations, and contribute to the