Strategic Executive Assistant to 2 Leaders | Hybrid

IFG - International Financial Group; Redmond; Hybrid; AUD 101,000 - 144,000; Part time

Job summary

IFG - International Financial Group is seeking an experienced Executive Administrative Assistant to support two senior leaders across PST and EST. This hybrid role in Redmond, WA is 2–3 days on-site with remote flexibility, and the contract runs for 18 months.

You will manage calendars, travel, and confidential communications with discretion. The ideal candidate brings 7+ years of EA experience, strong organizational and multitasking abilities, and proficiency in MS Office 365.

Qualifications

• 7+ years of Executive Assistant or senior-level administrative experience.
• Experience managing calendars for multiple senior leaders.
• Experience coordinating across multiple time zones (PST/EST).
• Excellent written and verbal communication skills.
• Strong organizational skills with multiple priorities.
• High level of confidentiality and discretion.
• Proficiency with MS Office 365 (Outlook, Teams, Word, PowerPoint, Excel).
• Ability to work independently in a remote environment.

Responsibilities

• Provide comprehensive executive support to two senior leaders.
• Manage complex calendars across PST and EST time zones.
• Coordinate internal and external meetings and engagements.
• Prepare materials, agendas, and follow-ups for leadership meetings.
• Handle confidential information with discretion and professionalism.
• Coordinate domestic and international travel, itineraries, and expenses.
• Prepare executive documents, presentations, and reports.
• Monitor communications and prioritize requests for executives.
• Collaborate with stakeholders and cross-functional teams.
• Track action items and deadlines; ensure follow-through.
• Support leadership events and organizational activities.
• Anticipate needs and resolve scheduling/administrative challenges.
• Serve as a trusted point of contact between executives and stakeholders.

Skills

Executive support

Calendar management

Time zone coordination

Written & verbal communication

Organization

Discretion & confidentiality

MS Office 365

Remote work

Tools

MS Office 365

Job description

IFG - International Financial Group is seeking an experienced Executive Administrative Assistant to support two senior leaders across PST and EST. This hybrid role in Redmond, WA is 2–3 days on-site with remote flexibility, and the contract runs for 18 months.

You will manage calendars, travel, and confidential communications with discretion. The ideal candidate brings 7+ years of EA experience, strong organizational and multitasking abilities, and proficiency in MS Office 365.