Strategic Executive Assistant - Hybrid Sydney (Contract)

Marsh; Sydney; Hybrid; AUD 62,000 - 90,000; Full time

Job summary

Marsh is seeking an experienced Executive Assistant in Sydney, offering a hybrid working arrangement for a 4-month contract. The role supports two senior leaders, coordinating calendars, meetings, and travel while managing confidential communications with discretion and professionalism.

The ideal candidate brings 3+ years of EA experience, strong communication, and the ability to handle multiple stakeholders in a fast-paced environment.

Qualifications

• 3+ years' experience in an Executive Assistant or similar role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organisational skills.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• Proactive approach and ability to work independently.
• Comfort with Google Workspace, Slack, Zoom and other collaboration tools.

Responsibilities

• Executive & Calendar Management: Managing busy and ever-changing calendars, prioritising commitments and proactively resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including preparing agendas, presentations and meeting follow-ups.
• Travel Management: Coordinating domestic and international travel, including flights, accommodation, itineraries and logistics.
• Project & Event Support: Supporting strategic initiatives, leadership offsites, team events and cross-functional projects, managing logistics and deliverables.
• Stakeholder Engagement: Acting as a key contact for internal and external stakeholders, building relationships across levels.
• Executive Administration: Inbox management, expense reporting, documentation and confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows and efficiency.

Skills

Calendar management

Stakeholder management

Communication skills

Discretion

Proactivity

Independent working

Tools

Google Workspace

Slack

Zoom

Job description

Marsh is seeking an experienced Executive Assistant in Sydney, offering a hybrid working arrangement for a 4-month contract. The role supports two senior leaders, coordinating calendars, meetings, and travel while managing confidential communications with discretion and professionalism.

The ideal candidate brings 3+ years of EA experience, strong communication, and the ability to handle multiple stakeholders in a fast-paced environment.