Strategic Executive Assistant for Global Leadership

Minetek; North Sydney Council; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Career development opportunities

Excellent team support

North Sydney office based

Job summary

Minetek is seeking a highly organised Executive Assistant to provide high-level administrative and operational support to senior leadership. The role requires discretion, independence and the ability to communicate with internal teams and external stakeholders.

Based in our North Sydney office, the successful candidate will manage complex calendars, coordinate meetings, prepare executive documents, and handle confidential information with care while supporting travel logistics and cross-location

Qualifications

• Experience supporting senior leadership with discretion.
• Proven ability to manage calendars and travel logistics.
• Experience coordinating across locations and stakeholders.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage calendars, appointments, and meetings with competing priorities.
• Coordinate internal and external meetings, agendas and materials.
• Prepare executive documents, reports and presentations.
• Support travel arrangements and travel-related administration.
• Maintain confidential information and records with discretion.

Skills

Calendar management

Executive support

Stakeholder management

Travel coordination

MS Office

HubSpot CRM

Education

Bachelor's degree or equivalent

Tools

Outlook

Excel

PowerPoint

HubSpot CRM

ERP systems

Job description

Minetek is seeking a highly organised Executive Assistant to provide high-level administrative and operational support to senior leadership. The role requires discretion, independence and the ability to communicate with internal teams and external stakeholders.

Based in our North Sydney office, the successful candidate will manage complex calendars, coordinate meetings, prepare executive documents, and handle confidential information with care while supporting travel logistics and cross-location