Strategic Executive Assistant for Construction Ops

Glenvill Pty Ltd; Victoria; On-site; AUD 70,000 - 100,000; Full time

Job summary

Glenvill Pty Ltd is seeking an Executive Assistant/Building & Construction Admin to support the Group Building Manager and leadership team across Victoria and Queensland. The role combines executive support, construction administration and operational coordination to ensure smooth day-to-day operations within the Building Department.

The successful candidate will manage meetings, reporting, documentation and cross-department collaboration, while maintaining high standards of organisation and

Qualifications

• Experience in executive or senior administrative support to leaders, managers or project teams.
• Understanding of residential construction processes and related admin requirements.
• Proven ability to coordinate multiple stakeholders and maintain confidentiality.
• Advanced Microsoft Office skills and strong organisational capabilities.

Responsibilities

• Provide high-level executive and administrative support to the Group Building Manager and Construction Leadership Team
• Coordinate meetings, agendas, leadership workshops and key team activities
• Prepare reports, presentations, operational updates and management information
• Maintain action registers, follow up outstanding items and ensure key actions are progressed
• Provide construction administration support across the Building Department
• Assist with construction documentation, records, trackers and reporting systems
• Coordinate communication and information flow between Construction, Customer Service, Procurement, Operations and other departments
• Support Building Managers, Supervisors and Project Managers with administrative and operational requirements
• Maintain accurate records, reporting tools and departmental systems
• Assist with onboarding, leadership activities, team events and internal communications
• Support continuous improvement initiatives and special projects across the Building Department
• Proactively identify opportunities to improve processes, communication and administrative efficiency

Skills

Executive support

Construction administration

Stakeholder management

MS Office

Tools

ClickHome

Job description

Glenvill Pty Ltd is seeking an Executive Assistant/Building & Construction Admin to support the Group Building Manager and leadership team across Victoria and Queensland. The role combines executive support, construction administration and operational coordination to ensure smooth day-to-day operations within the Building Department.

The successful candidate will manage meetings, reporting, documentation and cross-department collaboration, while maintaining high standards of organisation and