Construction Ops Coordinator & Executive Support

at; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Glenvill is seeking a highly organised professional to provide executive, operational and construction administration support to the Group Building Manager and Construction Leadership Team across Victoria and Queensland.

You will help with day-to-day operations of the Building Department, delivering high-level administrative support, coordinating meetings and producing reports to keep leadership informed.

Qualifications

• Previous experience in residential construction administration or related production/construction support roles.
• Experience providing executive or senior administrative support to leaders or project teams.
• Understanding of the residential construction process.
• Experience collaborating with Building Managers, Construction Managers, Supervisors or Project Managers.
• Excellent organization, attention to detail and ability to manage competing priorities.

Responsibilities

• Provide high-level executive and administrative support to the Group Building Manager and Construction Leadership Team.
• Coordinate meetings, agendas, leadership workshops and key team activities.
• Prepare reports, presentations, operational updates and management information.
• Maintain action registers and ensure key actions are progressed.
• Provide construction administration support across the Building Department.
• Assist with construction documentation, records, trackers and reporting systems.
• Coordinate communication and information flow between departments.
• Support Building Managers, Supervisors and Project Managers with administrative needs.
• Maintain accurate records and reporting tools.
• Assist with onboarding and internal communications.
• Support continuous improvement initiatives and special projects.

Skills

Executive support

Construction administration

Organisational skills

Stakeholder management

Communication

Tools

ClickHome

Outlook

Excel

PowerPoint

Word

Job description

Glenvill is seeking a highly organised professional to provide executive, operational and construction administration support to the Group Building Manager and Construction Leadership Team across Victoria and Queensland.

You will help with day-to-day operations of the Building Department, delivering high-level administrative support, coordinating meetings and producing reports to keep leadership informed.