Construction Operations Coordinator

at; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Glenvill is seeking a highly organised professional to provide executive, operational and construction administration support to the Group Building Manager and Construction Leadership Team across Victoria and Queensland.

You will help with day-to-day operations of the Building Department, delivering high-level administrative support, coordinating meetings and producing reports to keep leadership informed.

Qualifications

• Previous experience in residential construction administration or related production/construction support roles.
• Experience providing executive or senior administrative support to leaders or project teams.
• Understanding of the residential construction process.
• Experience collaborating with Building Managers, Construction Managers, Supervisors or Project Managers.
• Excellent organization, attention to detail and ability to manage competing priorities.

Responsibilities

• Provide high-level executive and administrative support to the Group Building Manager and Construction Leadership Team.
• Coordinate meetings, agendas, leadership workshops and key team activities.
• Prepare reports, presentations, operational updates and management information.
• Maintain action registers and ensure key actions are progressed.
• Provide construction administration support across the Building Department.
• Assist with construction documentation, records, trackers and reporting systems.
• Coordinate communication and information flow between departments.
• Support Building Managers, Supervisors and Project Managers with administrative needs.
• Maintain accurate records and reporting tools.
• Assist with onboarding and internal communications.
• Support continuous improvement initiatives and special projects.

Skills

Executive support

Construction administration

Organisational skills

Stakeholder management

Communication

Tools

ClickHome

Outlook

Excel

PowerPoint

Word

Job description

At Glenvill, we’ve been building homes and creating exceptional customer experiences for over 65 years. Our reputation is built on quality, innovation and a commitment to excellence.

We’re looking for a highly organised, proactive and commercially minded professional to provide executive, operational and construction administration support to our Group Building Manager and Construction Leadership Team.

This is a unique opportunity for someone who enjoys working at the centre of a fast-paced construction environment and thrives on bringing structure, coordination and efficiency to a busy team.

About the Role

Reporting to the Group Building Manager, this role combines executive support, construction administration, operational coordination and project support, working closely with the Construction Leadership Team across Victoria and Queensland.

You will play a key role in supporting the day-to-day operations of the Building Department, while providing high-level administrative and executive support to the Group Building Manager and broader leadership team.

This role will suit someone who understands the demands of residential construction and can confidently move between executive support, construction administration, reporting, stakeholder coordination and operational priorities.

Key Responsibilities

• Provide high-level executive and administrative support to the Group Building Manager and Construction Leadership Team
• Coordinate meetings, agendas, leadership workshops and key team activities
• Prepare reports, presentations, operational updates and management information
• Maintain action registers, follow up outstanding items and ensure key actions are progressed
• Provide construction administration support across the Building Department
• Assist with construction documentation, records, trackers and reporting systems
• Coordinate communication and information flow between Construction, Customer Service, Procurement, Operations and other departments
• Support Building Managers, Supervisors and Project Managers with administrative and operational requirements
• Maintain accurate records, reporting tools and departmental systems
• Assist with onboarding, leadership activities, team events and internal communications
• Support continuous improvement initiatives and special projects across the Building Department
• Proactively identify opportunities to improve processes, communication and administrative efficiency

What We’re Looking For

We’re looking for someone who brings a combination of executive support capability, strong construction administration experience and excellent organisational skills.

To be successful in this role, you will have:

• Previous experience in residential construction administration, estimating administration, production administration, building support or a similar construction environment
• Experience providing executive or senior administrative support to leaders, managers or project teams
• A sound understanding of the residential construction process
• Experience working with Building Managers, Construction Managers, Supervisors or Project Managers
• Exceptional organisation and attention to detail, with the ability to manage competing prioritiesStrong communication and stakeholder management skills
• Advanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint and Word
• A proactive, solutions-focused approach and the confidence to work autonomously
• The ability to build strong relationships and operate effectively across multiple departments

Highly Regarded- Previous experience as an Executive Assistant

Experience in:

• Construction administration
• Executive or leadership support
• Customer service within the construction industry
• ClickHome or similar construction management systems
• Reporting, data analysis and operational dashboards
• Process improvement and project coordination

The Opportunity

This is more than a traditional administration role. It’s an opportunity to become a key support to the Group Building Manager and Construction Leadership Team, contributing to the coordination, communication and operational effectiveness of the Building Department.

If you’re an experienced construction administrator or executive assistant who enjoys working in a dynamic environment and wants a role with genuine exposure to senior leadership and construction operations, we’d love to hear from you.

Our simple promise is to create bold and beautiful homes that stand the test of time. Rooted in the core belief of intergenerational design and construction, our designs not only embody enduring charm but also add lasting value to dream homes.

Our reputation for innovation derives as much from our approach to creating, as it does our creativity. Ever curious, always questioning, forever open-minded, we collaborate widely and often, exposing ourselves to the works and ideas of makers, thinkers and disrupters from allied and disparate professions alike.

Our simple promise is to create bold and beautiful homes that stand the test of time. Rooted in the core belief of intergenerational design and construction, our designs not only embody enduring charm but also add lasting value to dream homes.

Our reputation for innovation derives as much from our approach to creating, as it does our creativity. Ever curious, always questioning, forever open-minded, we collaborate widely and often, exposing ourselves to the works and ideas of makers, thinkers and disrupters from allied and disparate professions alike.