Strategic Executive Assistant & Business Operations Lead

Spire Recruitment; Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package + benefits

Job summary

Spire Recruitment is seeking an experienced Executive Assistant / Business Operations professional to support the Managing Director and leadership team of a national property advisory firm. This high-impact role centres on operations, deals and decision-making within fast-paced commercial property environments.

You will provide high-level executive support while coordinating business operations, acquisitions activity and development projects across multiple jurisdictions, liaising with the MD,

Qualifications

• Minimum 2 years' experience supporting executives or managing business operations.
• Advanced skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Experience with Canva, Cirrus8 or CPG Office (or willingness to learn).
• Strong written and verbal communication skills, including document formatting and presentation.
• Excellent organisation and time management, with a sharp eye for detail.
• Professional discretion when handling confidential information.
• A proactive, 'owner's mindset' and relationship-focused approach.
• Current Driver's Licence.

Responsibilities

• Providing direct executive support to the Managing Director - diary, meetings, travel and correspondence.
• Preparing briefing materials, agendas, presentations and reports for leadership and board reviews.
• Coordinating and tracking business projects to ensure timely delivery and clear communication.
• Managing confidential information, records, databases and filing systems with accuracy and discretion.
• Coordinating internal and external communications on behalf of the leadership team.
• Supporting acquisition due diligence and transaction coordination.
• Preparing Letters of Interest, deal summaries and financial overviews.
• Liaising with agents, consultants and finance teams to keep documentation and reporting on track.
• Assisting with valuation research and asset performance analysis.
• Coordinating marketing materials and campaign documentation through approved channels.
• Managing inspections, stakeholder engagement and presentation materials.
• Supporting development projects through coordination, documentation and reporting.
• Coordinating internal events, functions and culture initiatives, including contributing to the "fun committee" and internal communications.

Job description

Spire Recruitment is seeking an experienced Executive Assistant / Business Operations professional to support the Managing Director and leadership team of a national property advisory firm. This high-impact role centres on operations, deals and decision-making within fast-paced commercial property environments.

You will provide high-level executive support while coordinating business operations, acquisitions activity and development projects across multiple jurisdictions, liaising with the MD,