Strategic EA & Board Governance Partner

DeadlyScience Ltd; Port Macquarie; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous leave entitlements

Career advancement opportunities

Cultural safety & WHS

Job summary

DeadlyScience Ltd is seeking an experienced Executive Assistant and Board Secretary with an immediate start in Port Macquarie. The role supports the CEO, COO and senior leadership, balancing diary management, governance tasks and board secretariat duties.

You will coordinate meetings, draft papers, manage deadlines and ensure compliance with board processes while upholding our values and a culturally safe workplace. Applicants should be able to travel as required.

Qualifications

• Certificate IV in Business Administration or equivalent.
• 3–5 years’ experience in a senior admin role, including direct support to a CEO or senior leader.
• Proficiency with Google systems, Atlassian, MS 365, SharePoint, Slack, Salesforce, Xero or Employment Hero.
• Current NSW Working with Children Check (or ability to obtain) and National Police Check in last 12 months; valid Australian driver's license.
• Lived experience or strong understanding of First Nations cultures and protocols.
• Event management or travel coordination background.

Responsibilities

• Manage the CEO’s diary, meetings, travel time and focused work time.
• Coordinate responses to emails and follow-ups including speaking engagements.
• Prepare meeting packs, briefing notes and presentations for the CEO.
• Draft, proofread and format correspondence in DeadlyScience’s voice and values.
• Track CEO commitments and deadlines and coordinate with staff for timely completion.
• Coordinate CEO expense claims and travel approvals.
• Plan, coordinate and deliver Board and Committee calendars, agendas, and governance roadmaps.
• Provide secretarial support to Chair, Board and Committees including minutes and records.
• Attend Board and Subcommittee meetings and record actions, resolutions and conflicts of interest.
• Maintain governance records and registers and assist with induction and training records.
• Develop checklists, templates and SOPs for recurring tasks.
• Provide basic reporting or dashboards for Board information.

Skills

Diary management

Board liaison

Governance support

Minute taking

Stakeholder management

Education

Certificate IV in Business Administration

Tools

Google systems

Atlassian products

MS 365

SharePoint

Salesforce

Xero

Job description

DeadlyScience Ltd is seeking an experienced Executive Assistant and Board Secretary with an immediate start in Port Macquarie. The role supports the CEO, COO and senior leadership, balancing diary management, governance tasks and board secretariat duties.

You will coordinate meetings, draft papers, manage deadlines and ensure compliance with board processes while upholding our values and a culturally safe workplace. Applicants should be able to travel as required.