PE & Sports Administrative Coordinator

Victorian Government; Melbourne; On-site; AUD 60,000 - 90,000; Full time

Job summary

Melbourne Girls' College is seeking a Sports Assistant to provide administrative and practical support to the Physical Education and Sport Department, aiding curriculum delivery, sporting programs and interschool competitions.

Under the direction of the Business Manager, Sport Leader and teaching staff, you will manage registrations, fixtures, attendance and communications, ensuring compliance with college policies and safeguarding standards.

Qualifications

• SC1: Demonstrated capacity to perform duties consistently with guidelines and frameworks, including coordinating and supporting others.
• SC2: Demonstrated capacity to work and collaborate with others in a team environment.
• SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication.
• SC5: Demonstrated capacity to provide advice and support to management and school staff.

Responsibilities

• Provide administrative, organisational and practical support to the Sport Leader and Physical Education teaching staff in delivering College sporting programs, competitions and events.
• Assist with interschool competitions, team tryouts, training sessions and other activities under the Sport Leader.
• Prepare and maintain team registrations, sign-up forms, lists, fixtures and event documentation.
• Use Compass to create/update sporting events, attendance records and consent documentation.
• Assist with communications to students, staff and coaches regarding events and participation requirements.
• Maintain sporting documentation incl. team sheets, attendance records and competition rules.
• Organise uniforms and equipment for interschool events and training sessions.
• Maintain inventories of equipment and resources including stocktakes and maintenance reporting.
• Arrange laundering, storage and distribution of uniforms for upcoming competitions.
• Provide setup/pack-up support for curriculum activities and sporting facilities.
• Ensure gym and sport facilities are clean and equipment stored properly.
• Check facilities and equipment for issues and report to staff.
• Prepare first aid kits and medical supplies for off-site activities.
• Maintain and update sporting schedules and notices using college systems.
• Assist with preparing sporting reports and communications promoting participation and achievements.

Skills

Coordination

Team collaboration

Communication skills

Advice to staff

Job description

Melbourne Girls' College is seeking a Sports Assistant to provide administrative and practical support to the Physical Education and Sport Department, aiding curriculum delivery, sporting programs and interschool competitions.

Under the direction of the Business Manager, Sport Leader and teaching staff, you will manage registrations, fixtures, attendance and communications, ensuring compliance with college policies and safeguarding standards.