Sport Administration Assistant (Term-Time) – School Events

Catholic Education Diocese of Rockhampton; Mackay Regional; On-site; AUD 47,000 - 49,000; Full time

Benefits offered by this job

Superannuation 12.75%

Annualised salary

Long service leave

Health discounts

Fitness Passport

Leave entitlements

Professional development

Modern facilities

Job summary

St Patrick’s College, Mackay is seeking an Administration Assistant (Sport) for a term-time role starting 18 January 2027. The position involves coordinating student participation in school sporting programs, maintaining records in TASS, and supporting major inter-school events.

The successful candidate will have strong communication, organisation and computer skills and must meet the Catholic education values.

Qualifications

• An understanding of, and a commitment to, the values of Catholic education.
• Excellent communication skills and organisational ability.
• Excellent attention to detail and time management skills.
• Well-developed interpersonal skills and a high proficiency of computer skills.
• Ability to work under pressure and work collaboratively with others to meet timelines
• High level of initiative and process thinking to ensure continuous improvement of processes.
• Ability to respond and adapt to changing priorities, whilst maintaining a positive solution focused outlook.
• Effective communication skills to speak with staff, students, parents, and visitors to the College
• A capacity for tact and discretion and an ability to maintain confidentiality

Responsibilities

• Coordinate the administration of student participation in school sporting programs, including registrations, student consent forms, participation records and fee processing.
• Maintain accurate and confidential student sporting and co-curricular records within TASS and other relevant school systems, ensuring data integrity and timely reporting.
• Provide administrative support for the planning, organisation and delivery of major school sporting events and inter-school competitions, including registrations, participant documentation, venue and transport logistics, communications and post-event administration.
• Assist with the administration of sport awards and recognition programs, including the preparation of achievement records, nominations and supporting documentation for the College Awards Evening and other sports recognition events.
• Maintain inventories of sporting equipment, uniforms and related resources, including coordinating distribution, collection, storage, stocktakes and replacement requirements.
• Prepare and maintain team lists, attendance records, participation reports and other sporting documentation as required.

Skills

Communication skills

Organisation skills

Attention to detail

Interpersonal skills

Time management

Computer proficiency

Team collaboration

Discretion and confidentiality

Tools

TASS

Microsoft Office

Job description

St Patrick’s College, Mackay is seeking an Administration Assistant (Sport) for a term-time role starting 18 January 2027. The position involves coordinating student participation in school sporting programs, maintaining records in TASS, and supporting major inter-school events.

The successful candidate will have strong communication, organisation and computer skills and must meet the Catholic education values.