Administration Assistant (Sport) - St Patrick's College

Catholic Education - Diocese of Rockhampton; Mackay Regional; On-site; AUD 47,000 - 49,000; Part time

Benefits offered by this job

Competitive salary

Term-time staff

Professional development

Job summary

St Patrick's College, Mackay, is seeking an Administration Assistant (Sport) to support the co-ordination of interschool sports and related office procedures. The role runs for 38 hours per week during term time, commencing 18 January 2027.

The successful candidate will manage registrations, records, event logistics and awards documentation, while upholding Catholic education values. A Blue Card and confidentiality are essential.

Qualifications

• Demonstrated commitment to Catholic education values.
• Excellent communication and organisational ability.
• Excellent attention to detail and time management.
• Strong interpersonal and computer skills.
• Ability to work under pressure and meet timelines.
• Initiative and process improvement mindset.
• Discretion and confidentiality.

Responsibilities

• Coordinate administration of student participation in school sporting programs.
• Maintain confidential student sporting records in school systems.
• Support planning and delivery of major school sporting events.
• Assist with sport awards and College Awards Evening.
• Maintain inventories of sporting equipment and uniforms.
• Prepare team lists and attendance records.

Skills

Catholic values

Communication skills

Organisational skills

Attention to detail

Time management

Interpersonal skills

Computer skills

Under pressure

Job description

Administration Assistant (Sport) - St Patrick's College

Position: Administration Assistant (Sport)
Commencement Date: Term 1, 2027 (18th January 2027)
Employment Status: Term-Time
Hours per week: 38 hpw
Hourly Rate: $34.19 to $35.64 (pending experience)
Applications Close: Monday, 16 November 2026

About us

St Patrick’s Collegeembraces its motto of ‘Seek and Serve Christ’. It enjoys a rich history built on the Sisters of Mercy and Christian Brothers, St Patrick’s College is a co-education Catholic College with a combined current enrolment of approximately 1500 students. St Patrick’s College offers a unique experience for students, consisting of a dual campus concept catering exclusively for Years 7 to 10 at the Mercy Campus and Years 11 to 12 at the Senior Campus. Our students are encouraged to excel in personal growth and faith development in a learning environment that offers a broad-based curriculum. Our staff work collaboratively with students and their families in an attempt to challenge students to become active learners to prepare them for success in a variety of pathways.

Mackay, Queensland is located 970 kilometres north of Brisbane with a population of over 125,000. Mackay is known as the sugar capital of Australia and for our beautiful beaches and close proximity to the Great Barrier Reef and the Whitsunday Islands.

Your Role

An exciting opportunity exists to join the team at St Patrick's College, Mackay, in the position ofAdministration Assistant (Sport). This is a term-time continuing position for 38hpw, commencing from Term 1, 2027 (18th January 2027).

We are seeking applicants who have a passion for sport and who will apply a depth of knowledge and a broad range of skills to facilitate the administration and office procedures to ensure the co-ordination of secondary interschool sport.

In each of these roles the successful applicant will provide a variety of support services with a depth of knowledge and broad range of skills in order to serve the educational function of the College.

Typical duties include but are not limited to:

• Coordinate the administration of student participation in school sporting programs, including registrations, student consent forms, participation records and fee processing.
• Maintain accurate and confidential student sporting and co-curricular records within TASS and other relevant school systems, ensuring data integrity and timely reporting.
• Provide administrative support for the planning, organisation and delivery of major school sporting events and inter-school competitions, including registrations, participant documentation, venue and transport logistics, communications and post-event administration.
• Assist with the administration of sport awards and recognition programs, including the preparation of achievement records, nominations and supporting documentation for the College Awards Evening and other sports recognition events.
• Maintain inventories of sporting equipment, uniforms and related resources, including coordinating distribution, collection, storage, stocktakes and replacement requirements.
• Prepare and maintain team lists, attendance records, participation reports and other sporting documentation as required.

The successful applicant should be able to demonstrate:

• An understanding of, and a commitment to, the values of Catholic education.
• Excellent communication skills and organisational ability.
• Excellent attention to detail and time management skills.
• Well-developed interpersonal skills and a high proficiency of computer skills.
• Ability to work under pressure and work collaboratively with others to meet timelines
• High level of initiative and process thinking to ensure continuous improvement of processes.
• Ability to respond and adapt to changing priorities, whilst maintaining a positive solution focused outlook.
• Effective communication skills in order to speak with staff, students, parents, and visitors to the College
• A capacity for tact and discretion and an ability to maintain confidentiality

What we offer

• Competitive salary range - School Officer Level 3 - $34.19 to $35.64 (pending experience)
• Superannuation of 12.75% contribution
• Option for term-time staff to annualise salary
• Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
• Access to corporate health discounts with either Bupa or Westfund Health Insurance
• Access to Fitness Passport
• Excellent leave entitlements to suit various situations
• Induction, professional development and learning opportunities
• Modern facilities and resources

Mandatory Requirements

• A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
• Ability to perform the physical requirements of the role in a safe manner.

Further information

• For a confidential conversation please contact Scott McSherry, Deputy Principal, St Patrick's College, Mackay, on 07 4994 8700.
• Applications during the shortlisting phase will be kept confidential.

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About Us

Catholic Education - Diocese of Rockhampton, is a large, dynamic and growing organisation with a currentenrolment of approximately 18,220 students and a staff of approximately 3,400 in Kindergartens, EarlyLearning Centres, Outside School Hours Care Services, 31 Catholic Primary Schools and 8 Catholic Secondary Colleges.Catholic Education in the Diocese of Rockhampton serves communities from Bundaberg in the south to Mackayin the north and west to Longreach.

With a vibrant working environment, we provide excellent benefits for staff including professional andcareer development opportunities that build personal and organisational capability. We celebrate diversityin our workforce, and value the knowledge and skills that a diverse range of employees bring to theworkplace. Our staff are recognised as being central to achieving our mission and we have an emphasis oncaring and supporting teachers in both their vocation in working with students and other aspects of theirlives.