Site Services Administrator – Mining & Facilities

Alkane Resources; Greater Bendigo; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite Physiotherapy

Life and Salary Continuance insurance

Novated Leasing options for vehicles

Employee Rewards program

Employee Assistance Program

Free Ambulance cover

Annual Health and Wellbeing allowance

Job summary

Costerfield Operations, owned and operated by Alkane Resources Ltd, seeks an organised administrator to support Site Services, Finance and Supply functions. You will manage accommodation bookings, contractor records and procurement processes, ensuring accurate documentation and efficient operations.

Join a busy mining site in Central Victoria with a focus on safety, compliance and professional stakeholder engagement. Full-time; Monday–Friday roster with on-site facilities support."

Qualifications

• Experience in administration, coordination or office support.
• Proficiency with MS Office and ERP systems (Pronto, SAP, Oracle or similar).
• Mining, construction or industrial experience is preferred.
• Strong organisational, communication and stakeholder management skills.
• Ability to manage competing priorities while maintaining confidentiality.
• Experience with accommodation, facilities, contractor compliance or site services administration.
• Knowledge of procurement, purchase orders and invoice processing.
• Intermediate to advanced Excel skills.

Responsibilities

• Provide administrative support across Site Services, Finance and Supply functions.
• Coordinate accommodation bookings, occupancy records and property administration.
• Track and manage facilities and maintenance requests, contractor attendance and records.
• Maintain contractor compliance records, licences, insurances, training and onboarding docs.
• Administer site access cards, personnel records and visitor entry processes.
• Raise purchase orders, assist with invoice processing and procurement records.
• Prepare reports, correspondence, meeting minutes and operational docs.
• Coordinate office supplies, mail, couriers and site administration.
• Maintain databases, registers and compliance records.
• Support site communications, scheduling and shared facility bookings.
• Assist with audits, inspections and health and safety initiatives.
• Provide leave coverage for reception and departmental administration as required.

Skills

Administration

Coordination

Office support

MS Office

Excel

Stakeholder management

Confidentiality

Mining industry experience

Procurement awareness

Purchase orders

Invoice processing

Site services administration

Tools

Pronto

SAP

Oracle

Job description

Costerfield Operations, owned and operated by Alkane Resources Ltd, seeks an organised administrator to support Site Services, Finance and Supply functions. You will manage accommodation bookings, contractor records and procurement processes, ensuring accurate documentation and efficient operations.

Join a busy mining site in Central Victoria with a focus on safety, compliance and professional stakeholder engagement. Full-time; Monday–Friday roster with on-site facilities support."