Site Services Administration

Alkane Resources; Greater Bendigo; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Onsite Physiotherapy

Life and Salary Continuance insurance

Novated Leasing options for vehicles

Employee Rewards program

Employee Assistance Program

Free Ambulance cover

Annual Health and Wellbeing allowance

Job summary

Costerfield Operations, owned and operated by Alkane Resources Ltd, seeks an organised administrator to support Site Services, Finance and Supply functions. You will manage accommodation bookings, contractor records and procurement processes, ensuring accurate documentation and efficient operations.

Join a busy mining site in Central Victoria with a focus on safety, compliance and professional stakeholder engagement. Full-time; Monday–Friday roster with on-site facilities support."

Qualifications

• Experience in administration, coordination or office support.
• Proficiency with MS Office and ERP systems (Pronto, SAP, Oracle or similar).
• Mining, construction or industrial experience is preferred.
• Strong organisational, communication and stakeholder management skills.
• Ability to manage competing priorities while maintaining confidentiality.
• Experience with accommodation, facilities, contractor compliance or site services administration.
• Knowledge of procurement, purchase orders and invoice processing.
• Intermediate to advanced Excel skills.

Responsibilities

• Provide administrative support across Site Services, Finance and Supply functions.
• Coordinate accommodation bookings, occupancy records and property administration.
• Track and manage facilities and maintenance requests, contractor attendance and records.
• Maintain contractor compliance records, licences, insurances, training and onboarding docs.
• Administer site access cards, personnel records and visitor entry processes.
• Raise purchase orders, assist with invoice processing and procurement records.
• Prepare reports, correspondence, meeting minutes and operational docs.
• Coordinate office supplies, mail, couriers and site administration.
• Maintain databases, registers and compliance records.
• Support site communications, scheduling and shared facility bookings.
• Assist with audits, inspections and health and safety initiatives.
• Provide leave coverage for reception and departmental administration as required.

Skills

Administration

Coordination

Office support

MS Office

Excel

Stakeholder management

Confidentiality

Mining industry experience

Procurement awareness

Purchase orders

Invoice processing

Site services administration

Tools

Pronto

SAP

Oracle

Job description

Costerfield Operations, owned and operated by Alkane Resources Ltd, is situated in Central Victoria, east of Bendigo and surrounded by numerous towns within a 50km radius, offering a variety of residential options.

Our current operation runs an underground mine and processing plant that is responsible for producing gold and antimony. The mine's workforce consists of approximately 300 permanent employees who hold various roles in professional, technical, mining, processing, and trades.

The Role

Reporting to the Commercial Manager, you will provide administrative support across multiple operational functions while helping ensure site facilities, and contractor activities are managed efficiently and professionally. You will be a key point of contact for employees, contractors and visitors, maintaining accurate records, coordinating service requests and supporting the day-to-day administration of site operations, key responsibilities of the role include:

• Provide administrative support across Site Services, Finance and Supply functions.
• Coordinate company accommodation bookings, occupancy records and property administration.
• Track and manage facilities and property maintenance requests, contractor attendance and work records
• Maintain contractor compliance records, licences, insurances, training and onboarding documentation.
• Administer site access cards, personnel access records and visitor entry processes.
• Raise purchase orders, assist with invoice processing and maintain procurement records.
• Prepare reports, correspondence, meeting minutes and operational documentation.
• Coordinate office supplies, mail, couriers and general site administration.
• Maintain accurate databases, registers and compliance records.
• Support site communications, scheduling activities and shared facility bookings.
• Assist with audits, inspections and health and safety initiatives.
• Provide leave coverage for reception and departmental administration functions as required.

Costerfield

Costerfield Operations, owned and operated by Alkane Resources Ltd, is situated in Central Victoria, east of Bendigo and surrounded by numerous towns within a 50km radius, offering a variety of residential options.

Our current operation runs an underground mine and processing plant that is responsible for producing gold and antimony. The mine's workforce consists of approximately 300 permanent employees who hold various roles in professional, technical, mining, processing, and trades.

The Role

Reporting to the Commercial Manager, you will provide administrative support across multiple operational functions while helping ensure site facilities, and contractor activities are managed efficiently and professionally. You will be a key point of contact for employees, contractors and visitors, maintaining accurate records, coordinating service requests and supporting the day-to-day administration of site operations, key responsibilities of the role include:

• Provide administrative support across Site Services, Finance and Supply functions.
• Coordinate company accommodation bookings, occupancy records and property administration.
• Track and manage facilities and property maintenance requests, contractor attendance and work records
• Maintain contractor compliance records, licences, insurances, training and onboarding documentation.
• Administer site access cards, personnel access records and visitor entry processes.
• Raise purchase orders, assist with invoice processing and maintain procurement records.
• Prepare reports, correspondence, meeting minutes and operational documentation.
• Coordinate office supplies, mail, couriers and general site administration.
• Maintain accurate databases, registers and compliance records.
• Support site communications, scheduling activities and shared facility bookings.
• Assist with audits, inspections and health and safety initiatives.
• Provide leave coverage for reception and departmental administration functions as required.

The Person

You are a highly organised administrator with excellent attention to detail and a strong commitment to customer service. You can manage competing priorities, build positive relationships and maintain accurate records in a busy operational environment, an individual who possesses:

• Experience in administration, coordination or office support.
• Strong Microsoft Office and ERP system experience (Pronto, SAP, Oracle or similar).
• Solid experience in an administrator role in mining, construction or industrial.
• Excellent organisational, communication and stakeholder management skills.
• Ability to manage competing priorities while maintaining confidentiality.
• Experience in mining, resources, construction or industrial environments.
• Exposure to accommodation, facilities, contractor compliance or site services administration.
• Knowledge of procurement, purchase orders and invoice processing.
• Intermediate to advanced Excel skills.

We Offer

An attractive remuneration and benefits package is offered with this position which includes:

• Monday - Friday roster
• Onsite Physiotherapy
• Life and Salary Continuance insurance
• Novated Leasing options for vehicles
• Employee Rewards program - cash savings for everyday expenses
• Employee Assistance Program
• Free Ambulance cover
• Annual Health and Wellbeing allowance

The Process

At Costerfield Operations, we foster a work environment where everyone feels welcome, respected and valued. As an Equal Employment Opportunity employer, we welcome applications from people of all backgrounds and are committed to embracing diversity across race, gender, age, religion, culture and other attributes that make each individual unique.