Site Services Administration

Mandalay Resources; Greater Bendigo; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Relocation assistance

Onsite Physiotherapy

Life Insurance

Salary Continuance insurance

Novated Leasing

Employee Rewards program

Employee Assistance Program

Free Ambulance cover

Health and Wellbeing allowance

Job summary

Mandalay Resources is recruiting for an administrative role at our Costerfield site in Central Victoria. You will support multiple site operations, manage records, coordinate accommodation and procurement, and assist with audits and safety initiatives.

Join a busy operational team and contribute to efficient site services, contractor compliance and stakeholder engagement in a hands-on mining environment.

Qualifications

• Experience in administration, coordination or office support.
• Strong Microsoft Office and ERP system experience (Pronto, SAP, Oracle or similar).
• Solid experience in an administrator role in mining, construction or industrial.
• Excellent organisational, communication and stakeholder management skills.
• Ability to manage competing priorities while maintaining confidentiality.
• Experience in mining, resources, construction or industrial environments.
• Exposure to accommodation, facilities, contractor compliance or site services administration.
• Knowledge of procurement, purchase orders and invoice processing.
• Intermediate to advanced Excel skills.

Responsibilities

• Provide administrative support across Site Services, Finance and Supply functions.
• Coordinate company accommodation bookings, occupancy records and property administration.
• Track and manage facilities and property maintenance requests, contractor attendance and work records
• Maintain contractor compliance records, licences, insurances, training and onboarding documentation.
• Administer site access cards, personnel access records and visitor entry processes.
• Raise purchase orders, assist with invoice processing and maintain procurement records.
• Prepare reports, correspondence, meeting minutes and operational documentation.
• Coordinate office supplies, mail, couriers and general site administration.
• Maintain accurate databases, registers and compliance records.
• Support site communications, scheduling activities and shared facility bookings.
• Assist with audits, inspections and health and safety initiatives.
• Provide leave coverage for reception and departmental administration functions as required.

Skills

MS Office

ERP systems

Stakeholder management

Communication skills

Attention to detail

Tools

Pronto

SAP

Oracle

Job description

• Employee TypeFull-Time

Contact information

• Contact Phone[phone]***
• Contact ***************@mandalayresources.com.au

Description

Costerfield

Costerfield Operations, owned and operated by Alkane Resources Ltd, is situated in Central Victoria, east of Bendigo and surrounded by numerous towns within a 50km radius, offering a variety of residential options.

Our current operation runs an underground mine and processing plant that is responsible for producing gold and antimony. The mine's workforce consists of approximately 300 permanent employees who hold various roles in professional, technical, mining, processing, and trades.

Requirements

The Role

Reporting to the Commercial Manager, you will provide administrative support across multiple operational functions while helping ensure site facilities, and contractor activities are managed efficiently and professionally.

You will be a key point of contact for employees, contractors and visitors, maintaining accurate records, coordinating service requests and supporting the day-to-day administration of site operations, key responsibilities of the role include:

• Provide administrative support across Site Services, Finance and Supply functions.
• Coordinate company accommodation bookings, occupancy records and property administration.
• Track and manage facilities and property maintenance requests, contractor attendance and work records
• Maintain contractor compliance records, licences, insurances, training and onboarding documentation.
• Administer site access cards, personnel access records and visitor entry processes.
• Raise purchase orders, assist with invoice processing and maintain procurement records.
• Prepare reports, correspondence, meeting minutes and operational documentation.
• Coordinate office supplies, mail, couriers and general site administration.
• Maintain accurate databases, registers and compliance records.
• Support site communications, scheduling activities and shared facility bookings.
• Assist with audits, inspections and health and safety initiatives.
• Provide leave coverage for reception and departmental administration functions as required.

The Person

You are a highly organised administrator with excellent attention to detail and a strong commitment to customer service. You can manage competing priorities, build positive relationships and maintain accurate records in a busy operational environment, an individual who possesses:

• Experience in administration, coordination or office support.
• Strong Microsoft Office and ERP system experience (Pronto, SAP, Oracle or similar).
• Solid experience in an administrator role in mining, construction or industrial.
• Excellent organisational, communication and stakeholder management skills.
• Ability to manage competing priorities while maintaining confidentiality.
• Experience in mining, resources, construction or industrial environments.
• Exposure to accommodation, facilities, contractor compliance or site services administration.
• Knowledge of procurement, purchase orders and invoice processing.
• Intermediate to advanced Excel skills.

We Offer

An attractive remuneration and benefits package is offered with this position which includes:

• Monday – Friday roster
• Relocation assistance available
• Onsite Physiotherapy
• Life and Salary Continuance insurance
• Novated Leasing options for vehicles
• Employee Rewards program – cash savings for everyday expenses
• Employee Assistance Program
• Free Ambulance cover
• Annual Health and Wellbeing allowance

The Process

At Costerfield Operations, we foster a work environment where everyone feels welcome, respected and valued. As an Equal Employment Opportunity employer, we welcome applications from people of all backgrounds and are committed to embracing diversity across race, gender, age, religion, culture and other attributes that make each individual unique.