Site-Based Project Officer: PMO & Document Management

The Donald Project; Horsham; On-site; AUD 70,000 - 110,000; Full time

Job summary

The Donald Project site near Minyip, Victoria invites a dedicated Project Officer to provide hands-on project administration, document control, and compliance support for a major rare earth and mineral sands venture.

Reporting to the Project Director and collaborating with the Construction Manager, you will help manage documents, schedules, procurement admin, and training users in SharePoint and document management protocols, enabling smooth progression from construction to operations.

Qualifications

• Experience in a PMO or project delivery environment.
• Experience supporting a Project Director or Project Manager on major heavy-industry projects.
• Proven document management experience including secure storage and version control.
• Strong understanding of project management principles and practices.
• High proficiency in Microsoft SharePoint, Microsoft Excel, and Adobe applications.
• Well-developed quantitative and qualitative analytical skills.
• Excellent communication and interpersonal skills, with the ability to engage effectively at all levels.
• Demonstrated initiative, adaptability to changing priorities, and the ability to meet tight deadlines.

Responsibilities

• Partner with site leaders to identify and address health and safety hazards, and model Astron’s values in all activities.
• Maintain a detailed understanding of project deliverables, and communicate and monitor milestones for drafting, review, and finalisation.
• Work with team members to ensure documents are reviewed, finalised to standard, and delivered on time.
• Maintain the project action list as directed by the Construction Manager.
• Coordinate meetings, including agendas and minutes.
• Lead document management, including document numbering, version control, and the secure storage of project files.
• Manage internal and external access to files, including sensitive data rooms, in line with authorised permissions.
• Provide SharePoint support, training, and troubleshooting, and educate users on document management protocols.
• Manage tendering portal access and performance, working with peers.
• Coordinate project site visits, including keeping the site visitor register current and recording site inductions in the training compliance system.
• Provide administrative support to the Construction Manager, including procurement and accounts payable tasks.
• Assist team members with document editing, collation, presentations, reports, and spreadsheets that meet Astron’s style and branding requirements.

Skills

PMO experience

Document management

SharePoint proficiency

Excel proficiency

Adobe applications

Stakeholder communication

Meeting coordination

Education

Diploma or tertiary qualification in commerce/business/project management

Tools

SharePoint

Microsoft Excel

Adobe applications

Job description

The Donald Project site near Minyip, Victoria invites a dedicated Project Officer to provide hands-on project administration, document control, and compliance support for a major rare earth and mineral sands venture.

Reporting to the Project Director and collaborating with the Construction Manager, you will help manage documents, schedules, procurement admin, and training users in SharePoint and document management protocols, enabling smooth progression from construction to operations.