Admin Officer / Document Control - Wide Bay

Civil Services Group; Tiaro; On-site; AUD 85,000 - 110,000; Full time

Job summary

Civil Services Group seeks an Admin Officer / Document Controller for the Tiaro Bypass project in Wide Bay, Queensland. Long-term engagement from 2027 with potential extension. Must have 5+ years in administration and document control, especially on civil roadworks through DTMR or related agencies.

FIFO/DIDO not an option; local residency preferred. Role requires 38 hours weekly, Mon-Fri, 6am–6pm with negotiable flexibility; driver’s licence mandatory.

Qualifications

• Minimum 5 years as Administration Officer with Document Control experience.
• Experience on civil roadworks or DTMR projects preferred.
• Proficient in Windows, MS Word, Excel, Outlook.
• Excellent attention to detail and ability to touch type.
• Experience with document control systems a plus.
• Ability to manage workload and meet deadlines.

Responsibilities

• Maintain controlled project documents and records.
• Support project team with document workflows and filing.

Skills

Document Control

Administration

Time management

Stakeholder communication

Attention to detail

Touch typing

Workload prioritisation

Project coordination

Tools

MS Word

MS Excel

MS Outlook

Job description

Admin Officer / Document Control - Wide Bay

We are currently Tendering for the Tiaro Bypass Project which requires the services of an Administration Officer / Document Controller. It's a long term project starting in 2027, potentially through to the end of 2030 with the possibility of extending into our other projects beyond then. As a guide, you would require:

• A minimum of 5 years as an Administration Officer, with Document Control experience, preferably on Civil Roadworks Infrastructure Projects with DTMR, or Engineering &/or Construction Companies providing services to DTMR or any other Australian Road Infrastructure Network Authority (Transport for NSW/RMS, VICRoads, SARoads etc.
• Computer skills in Microsoft Windows operating system, MS Word, MS Excel, file management and confident with using MSOutlook / email programs.
• Prior experience with accurate Document Control with a high level of attention to detail.
• The ability to 'touch type' would be mandatory.
• Exposure to any Professional Document Control Management systems a distinct advantage.
• Strong organisational, analytical and communication skills
• A history of managing your workload priorities around deadlines
• A willingness to embrace a culture of excellent value, service and mutually beneficial professional relationships with all stakeholders.
• Experience supporting teams working with Local Gov’t and/or DTMR Projects would be highly desirable.

The ideal person will already be living within an hour's commute to the township of Tiaro or a willingness to do so if we are successful as FIFO &/or DIDO are not an option.

The normal hours are nominally 38 per week, Monday to Friday, between the hours of 6am to 6pm, with a degree of negotiable flexibility. A driver’s license is Mandatory.

Important Note: We are only accepting applications from people who have evidence of currently residing in Australia. Also, due to the Quality Assurance standards requirement to have knowledge of the local DTMR &/or QLD Councils Document Control practises &/or systems, the local Road Network and Region, we will not be able to consider overseas applicants.

Civil Services Group is a specialist Civil Project Management and Delivery Company based in Queensland with a strong track record in delivering major projects. We are committed to mentoring and developing staff and providing high standards of HSE and EEO obligations. We are continually tendering for new projects throughout QLD and NSW and welcome expressions of interest from all people with Civil Construction Industry backgrounds and experience.