Site-Based Project & Contracts Administrator (Electrical)

seek.com.au; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

seek.com.au is seeking a seasoned Project Administrator / Commercial Administrator to support a major commercial electrical construction project in Sydney. The role focuses on coordinating project administration, contract administration, procurement, document control and QA/WHS compliance on a site-based environment.

You will work with the PMT to ensure contractual requirements and project programmes are delivered, maintaining records and facilitating progress claims and variations using Simpro,

Qualifications

• Previous experience in project administration, commercial administration or contract administration within construction.
• Experience with electrical contractors, building services contractors or commercial subcontractors is advantageous.
• Strong understanding of construction project administration, progress claims, variations and subcontract management.
• Familiarity with QA documentation, ITPs and construction WHS requirements.
• Excellent Microsoft Office skills, particularly Excel.

Responsibilities

• Support Project Managers and Site Managers with daily project administration and coordination.
• Maintain project information, cost allocations and reporting within Simpro.
• Prepare and administer progress claims, variations and reconciliations using Simpro and Payapps.
• Coordinate procurement of electrical materials, including high-value and long-lead-time items.
• Liaise with suppliers, subcontractors, Principal Contractors and other project stakeholders.
• Maintain drawing registers, RFIs and project documentation through Aconex and SharePoint.
• Assist with project programmes, scheduling and tracking delays.
• Maintain accurate project records, correspondence and document control systems.
• Assist with the preparation, review and administration of subcontract agreements.
• Prepare subcontract schedules and review subcontractor compliance documentation.
• Support the assessment of subcontractor claims, variations and payment documentation.
• Administer subcontractor onboarding, progress claims and RCTIs through Payapps.
• Assist with cost tracking, commercial reporting and project reconciliations.
• Maintain accurate contractual and commercial records.
• Support Project Managers in managing contractual obligations and project requirements.
• Coordinate and maintain Inspection and Test Plans (ITPs) and associated QA documentation.
• Assist with quality documentation and submissions to Principal Contractors.
• Maintain project compliance records and assist with QA reporting.
• Support WHS administration, safety inspections and incident reporting.

Skills

Project administration

Contract administration

Procurement

Document control

QA documentation

WHS compliance

MS Office

Communication

Tools

Simpro

Payapps

Aconex

SharePoint

Job description

seek.com.au is seeking a seasoned Project Administrator / Commercial Administrator to support a major commercial electrical construction project in Sydney. The role focuses on coordinating project administration, contract administration, procurement, document control and QA/WHS compliance on a site-based environment.

You will work with the PMT to ensure contractual requirements and project programmes are delivered, maintaining records and facilitating progress claims and variations using Simpro,