Project Administrator / Contract Administrator - Electrical

seek.com.au; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

seek.com.au is seeking a seasoned Project Administrator / Commercial Administrator to support a major commercial electrical construction project in Sydney. The role focuses on coordinating project administration, contract administration, procurement, document control and QA/WHS compliance on a site-based environment.

You will work with the PMT to ensure contractual requirements and project programmes are delivered, maintaining records and facilitating progress claims and variations using Simpro,

Qualifications

• Previous experience in project administration, commercial administration or contract administration within construction.
• Experience with electrical contractors, building services contractors or commercial subcontractors is advantageous.
• Strong understanding of construction project administration, progress claims, variations and subcontract management.
• Familiarity with QA documentation, ITPs and construction WHS requirements.
• Excellent Microsoft Office skills, particularly Excel.

Responsibilities

• Support Project Managers and Site Managers with daily project administration and coordination.
• Maintain project information, cost allocations and reporting within Simpro.
• Prepare and administer progress claims, variations and reconciliations using Simpro and Payapps.
• Coordinate procurement of electrical materials, including high-value and long-lead-time items.
• Liaise with suppliers, subcontractors, Principal Contractors and other project stakeholders.
• Maintain drawing registers, RFIs and project documentation through Aconex and SharePoint.
• Assist with project programmes, scheduling and tracking delays.
• Maintain accurate project records, correspondence and document control systems.
• Assist with the preparation, review and administration of subcontract agreements.
• Prepare subcontract schedules and review subcontractor compliance documentation.
• Support the assessment of subcontractor claims, variations and payment documentation.
• Administer subcontractor onboarding, progress claims and RCTIs through Payapps.
• Assist with cost tracking, commercial reporting and project reconciliations.
• Maintain accurate contractual and commercial records.
• Support Project Managers in managing contractual obligations and project requirements.
• Coordinate and maintain Inspection and Test Plans (ITPs) and associated QA documentation.
• Assist with quality documentation and submissions to Principal Contractors.
• Maintain project compliance records and assist with QA reporting.
• Support WHS administration, safety inspections and incident reporting.

Skills

Project administration

Contract administration

Procurement

Document control

QA documentation

WHS compliance

MS Office

Communication

Tools

Simpro

Payapps

Aconex

SharePoint

Job description

Sydney | Permanent Full-Time | Immediate Start

An established electrical contractor is seeking an experienced Project Administrator / Commercial Administrator to support the delivery of a major commercial electrical construction project in Sydney.

This is an exciting opportunity for a highly organised and commercially minded professional to work alongside an experienced Project Management Team, supporting project delivery, contract administration, procurement, document control and compliance.

The position is predominantly site-based and offers genuine involvement in both the operational and commercial aspects of electrical construction.

The Role

Reporting to the Project Management Team, you'll play an important role in ensuring projects are effectively coordinated, accurately documented and delivered in accordance with contractual requirements, quality standards and project programmes.

This is a varied, hands-on position suited to someone who enjoys working in a fast-paced construction environment and taking ownership of project administration and commercial processes.

Key Responsibilities

Project Administration & Coordination

Support Project Managers and Site Managers with daily project administration and coordination.

Maintain project information, cost allocations and reporting within Simpro.

Prepare and administer progress claims, variations and reconciliations using Simpro and Payapps.

Coordinate procurement of electrical materials, including high-value and long-lead-time items.

Liaise with suppliers, subcontractors, Principal Contractors and other project stakeholders.

Maintain drawing registers, RFIs and project documentation through Aconex and SharePoint.

Assist with project programmes, scheduling and tracking delays.

Maintain accurate project records, correspondence and document control systems.

Commercial & Contract Administration

Assist with the preparation, review and administration of subcontract agreements.

Prepare subcontract schedules and review subcontractor compliance documentation.

Support the assessment of subcontractor claims, variations and payment documentation.

Administer subcontractor onboarding, progress claims and RCTIs through Payapps.

Assist with cost tracking, commercial reporting and project reconciliations.

Maintain accurate contractual and commercial records.

Support Project Managers in managing contractual obligations and project requirements.

Quality Assurance & WHS

Coordinate and maintain Inspection and Test Plans (ITPs) and associated QA documentation.

Assist with quality documentation and submissions to Principal Contractors.

Maintain project compliance records and assist with QA reporting.

Support WHS administration, safety inspections and incident reporting.

Assist with maintaining Safety Culture and project-specific quality management systems.

Work closely with site teams to ensure documentation and compliance requirements are met.

About You

Previous experience in project administration, commercial administration or contract administration within construction.

Experience with an electrical contractor, building services contractor or commercial subcontractor is highly regarded.

Strong understanding of construction project administration, progress claims, variations and subcontract management.

Experience using Simpro, Payapps, Aconex or similar construction management platforms is advantageous.

Good understanding of procurement, document control and project cost management.

Familiarity with QA documentation, ITPs and construction WHS requirements.

Strong Microsoft Office skills, particularly Excel.

Excellent communication, organisational and problem-solving abilities.

High attention to detail and the ability to manage competing priorities.

A proactive, professional approach and the ability to work collaboratively with site and project management teams.

What's on Offer

Permanent, full-time opportunity with an established electrical contractor.

Work on a significant commercial electrical construction project in Sydney.

Predominantly site-based position with direct involvement in project delivery.

Broad exposure to project administration, commercial management and construction operations.

Work alongside experienced Electrical Project Managers and Site Managers.

Opportunity for professional development and career progression.

Supportive, collaborative and solutions-focused team environment.