Site Administrator: Project Controls & Coordination

UGL Limited; City Of Kwinana; On-site; AUD 39,000 - 55,000; Part time

Benefits offered by this job

Immediate start

Casual contract 3-6 months

Site-based role

Work-life balance

Job summary

UGL Limited in Kwinana seeks a highly organized Site Administrator to support the Project Delivery Team on a 3–6 month casual contract, Monday to Friday on site.

You will coordinate workforce administration, cost tracking and reporting, manage documentation, and assist procurement and meetings. Strong MS Office and ERP experience (SAP/Oracle/JDE) is preferred, with excellent organisation and stakeholder communication.

Qualifications

• Previous experience in a Project Administrator, Site Administrator or similar project support position.
• Experience working within construction, maintenance, shutdown, turnaround or infrastructure projects.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience using ERP systems such as SAP, Oracle, JDE or similar.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder engagement skills.
• The ability to manage competing priorities in a deadline-driven environment.

Responsibilities

• Coordinate workforce administration activities, including onboarding, site rosters, leave management and timesheet processing.
• Maintain project records and documentation to ensure compliance with company and client requirements.
• Prepare reports and provide administrative support to project management teams.
• Review timesheets, cost allocations and project changes to support accurate project cost tracking.
• Raise purchase requisitions, process goods receipting and maintain procurement registers.
• Coordinate meetings, prepare minutes and assist with project communications.
• Support continuous improvement initiatives and day-to-day project administration activities.

Skills

Site administration

Project support

MS Excel

MS Word

Stakeholder engagement

Organisational skills

Time management

Tools

SAP

Oracle

JDE

Job description

UGL Limited in Kwinana seeks a highly organized Site Administrator to support the Project Delivery Team on a 3–6 month casual contract, Monday to Friday on site.

You will coordinate workforce administration, cost tracking and reporting, manage documentation, and assist procurement and meetings. Strong MS Office and ERP experience (SAP/Oracle/JDE) is preferred, with excellent organisation and stakeholder communication.