Site Administrator - Goonyella

BUMA Australia; Australia; Remote; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Full time permanent role on an 8/6 ro

Live residentially if Moranbah

Camp accommodation with gym facilities

Discounted employee benefits on health

Job summary

BUMA Australia is seeking a diligent Site Administrator for the Goonyella project on an 8/6 roster. Reporting to the Commercial Superintendent, you will provide critical admin support across payroll, production, maintenance and safety, ensuring accurate timesheet processing and smooth procurement workflows.

The role requires superb attention to detail, strong organisational skills and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and

Qualifications

• Previous administration experience in mining or project environments.
• Strong data entry skills with high accuracy.
• Excellent communication and interpersonal skills.
• Exposure to ERP systems; SAP experience preferred.

Responsibilities

• Daily entry and processing of maintenance and production timesheets.
• Entry, review, reconciliation, and reporting of labour hours for payroll.
• Liaising with site personnel and payroll teams to resolve queries.
• Preparation and submission of purchase requisitions for procurement.
• Receipting of goods and creation of Service Entry Sheets (SES).
• Creation and maintenance of subcontractor personnel profiles.
• Coordination of camp accommodation bookings and roster updates.
• Maintaining records and project administration systems.
• Reporting daily and monthly safety statistics to the SLT.

Skills

Data entry

Attention to detail

Organisational skills

Microsoft Office

Tools

SAP

Job description

Select how often (in days) to receive an alert:

We are seeking a Site Administrator at Goonyella on an 8/6 roster.

About Us:

BUMA's vision is to build a modern mining and rehabilitation company that drives growth. BUMA Australia adopts a relationship-focused, long-term strategy for project success. We consistently deliver value to clients throughout all mining stages, leveraging expertise and equipment for comprehensive surface operation services.

About the Role:

We are seeking an organised and detail-oriented Site Administrator to join our project team. Reporting to the Commercial Superintendent, this role provides critical administrative support to ensure the smooth and efficient operation of the project. The successful candidate will play a key role in supporting payroll, Production, Maintenance and Safety activities.

This is a fast-paced role requiring exceptional attention to detail, strong organisational skills, and the ability to effectively manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities:

• Daily entry and processing of maintenance and production timesheets.
• Entry, review, reconciliation, and reporting of employee and contractor labour hours for payroll processing.
• Liaising with site personnel and payroll teams to resolve timesheet and payroll queries.
• Preparation and submission of purchase requisitions to support project procurement requirements.
• Receipting of goods and services and creation of Service Entry Sheets (SES) within project systems.
• Creation and maintenance of subcontractor personnel profiles.
• Coordination and management of camp accommodation bookings, changes, and extensions.
• Maintaining and updating rosters across the project.
• Recording, compiling, and reporting daily and monthly safety statistics for the Site Leadership Team (SLT).
• Maintaining accurate records, databases, and project administration systems.
• Providing administrative support to operational, maintenance, and commercial teams as required.
• Undertaking other ad hoc administrative duties and project support tasks as directed.

About You:

To be successful in this role, you will have:

• Previous experience in an administration role, preferably within mining, or project-based environments.
• Strong data entry skills and a high level of accuracy and attention to detail.
• Strong organisational and time management skills with the ability to prioritise competing deadlines.
• Intermediate skills in Microsoft Office, particularly Excel.
• Experience with ERP systems such as SAP (highly regarded).
• Excellent communication and interpersonal skills.
• A proactive and flexible approach with the ability to work independently and within a team.
• A strong commitment to confidentiality and professionalism.

We are looking for a proactive, self-motivated individual who enjoys variety in their work, takes ownership of their responsibilities, and can adapt quickly to changing priorities. The successful candidate will be comfortable stepping outside their core administrative duties to support the broader project team when required and will demonstrate a flexible, solutions-focused approach to their work.

This role is ideally suited to someone who:

• Takes initiative and requires minimal supervision.
• Thrives in a fast-paced and constantly evolving environment.
• Is adaptable and able to shift focus as project requirements change.
• Maintains a positive and professional attitude when faced with competing priorities.
• Enjoys being part of a team and contributing wherever needed to achieve project outcomes.

Working at BUMA:

BUMA Australia is a people focused business, with a strong emphasis on safety, training, development and continuous improvement. As a BUMA Goonyella employee you will have access to;

• Full time permanent role on an 8/6 roster with annual and personal leave
• The ability to live residentially if residing in Moranbah
• Camp accommodation with gym facilities (5 minutes from site)
• Discounted employee benefits on health insurance, groceries, fuel and set retail outlets with BUMA LAB.

All final applicants for this position will be asked to consent to a police check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.