Site Administrator - FIFO Construction Project

RSGx; City Of Karratha; Hybrid; AUD 70,000 - 110,000; Full time

Job summary

RSGx is seeking a Site Administrator to support a major industrial construction project in Western Australia. This site-based role operates on a FIFO roster and is ideal for locals in Karratha area.

You will coordinate day-to-day project administration, workforce timekeeping, rosters, travel and accommodation, and reporting. You’ll liaise with project teams and site personnel to keep processes compliant and efficient.

Qualifications

• 2–4 years' experience in a Project Administrator, Site Administrator, or similar role within construction, mining, oil & gas, or a major project environment.
• Strong organisational skills with a natural eye for detail and accuracy.
• Comfortable working in a busy environment with the ability to manage competing priorities calmly.
• Strong interpersonal and communication skills and the ability to build relationships across levels.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience supporting FIFO workforce logistics is highly regarded.

Responsibilities

• Provide day-to-day administrative support to the project team.
• Coordinate workforce administration activities including timekeeping, roster coordination, leave administration, and personnel record maintenance.
• Assist with mobilisation, demobilisation, travel, and accommodation coordination.
• Maintain project registers, workforce reports, and documentation to a high standard of accuracy.
• Support site compliance, onboarding documentation, and workforce administration processes.
• Liaise with internal teams, construction supervision, and site personnel to support smooth workforce coordination.
• Assist with monthly reporting and general project administration activities.
• Support timesheet and payroll-related inputs to ensure accurate processing.
• Contribute to continuous improvement of project administration processes and Systems.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Communication skills

Excel

Word

Outlook

FIFO experience

Tools

MS Office

Job description

RSGx is seeking a Site Administrator to support a major industrial construction project in Western Australia. This site-based role operates on a FIFO roster and is ideal for locals in Karratha area.

You will coordinate day-to-day project administration, workforce timekeeping, rosters, travel and accommodation, and reporting. You’ll liaise with project teams and site personnel to keep processes compliant and efficient.