Service Coordinator - Fire

Grosvenor Engineering Group; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Grosvenor Engineering Group in Keysborough VIC is seeking an experienced Service Coordinator / Scheduler to join our Melbourne team. You will plan and manage the workloads of field technicians and subcontractors, ensuring safe, efficient and on-time delivery.

As the central link between clients, technicians and project leaders, you will coordinate scheduling from start to completion, handle changing priorities, maintain documentation, and help optimise workflows while delivering exceptional

Qualifications

• Experience in work coordination or scheduling essential.
• Experience coordinating field-based technicians or subcontractors.
• Strong organisational skills with ability to prioritise multiple tasks and deadlines.
• Proficiency in Microsoft Office and business management systems.
• High attention to detail and strong administrative capability.

Responsibilities

• Coordinate and schedule works for technicians and subcontractors across multiple projects.
• Manage priorities, urgent requests, and conflicts to minimise disruption.
• Prepare and maintain project documentation, permits, SWMS and compliance paperwork.
• Raise purchase orders and manage work orders for suppliers and subcontractors.
• Coordinate labour, materials and resources to maximise productivity.
• Monitor progress and provide updates to clients and internal stakeholders.
• Maintain accurate records and documentation within company systems.
• Identify opportunities to improve processes and workflow efficiencies.
• Build strong relationships with clients while providing exceptional service.

Skills

Scheduling

Coordination

Organisation

Microsoft Office

Administrative skills

Independent worker

Tools

Microsoft Office

Job description

Grosvenor Engineering Group – Keysborough VIC

Grosvenor Engineering Group is a trusted building services partner to some of Australia's and New Zealand's most prominent property portfolios.

With 21 branches across ANZ and more than 830 dedicated professionals, we deliver innovative solutions and long-term value across essential building services.

Due to continued growth, we are seeking an experienced Service Coordinator / Scheduler to join our Melbourne team based in Keysborough.

About the Role

This is a fast-paced coordination and scheduling role where you will be responsible for planning and managing the workloads of field technicians and subcontractors, ensuring works are delivered safely, efficiently and on time.

You will act as the central link between clients, technicians, subcontractors and project leaders, helping to keep projects running smoothly from initial scheduling through to completion.

Key Responsibilities

• Coordinate and schedule works for technicians and subcontractors across multiple projects and service activities
• Manage changing priorities, urgent requests and scheduling conflicts to minimise disruption
• Prepare and maintain project documentation, permits, SWMS and compliance paperwork
• Raise purchase orders and manage work orders for suppliers and subcontractors
• Coordinate labour, materials and resources to maximise productivity
• Monitor work in progress and provide regular updates to clients and internal stakeholders
• Maintain accurate records and documentation within company systems
• Identify opportunities to improve processes and workflow efficiencies
• Build strong relationships with clients while providing exceptional service and support

About You

To be successful in this role, you will have:

• Previous experience in work coordination, scheduling, service coordination, maintenance planning or a similar role (essential)
• Experience coordinating field-based technicians, tradespeople or subcontractors
• Strong organisational skills with the ability to prioritise multiple tasks and deadlines
• Confidence using Microsoft Office and business management systems
• High attention to detail and strong administrative capability
• Ability to work independently while contributing to a collaborative team environment

Experience within fire services or trade-based industries will be highly regarded.

Why Join Grosvenor?

• Join a leading ANZ building services organisation with over 830 employees
• Secure, long-term career opportunity within a growing business
• Supportive and collaborative team culture
• Ongoing training and professional development
• Work with some of Australia's most significant commercial property portfolios