Senior Workplace Coordinator

Aecom Australia Pty Ltd; Perth; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Purchase up to 6 weeks additional 　ann

Flex public holidays

Lunch and learns / professional dev

Global career opportunities

Job summary

AECOM Australia PTY LTD is seeking a Senior Workplace Coordinator to ensure the seamless operation of the Perth office, overseeing facilities, space planning, vendor coordination and asset management. You will help maintain a safe, functional environment with robust desk booking and occupancy systems.

You will build strong relationships with stakeholders, support day-to-day office requirements, and coordinate logistics to minimise disruption to business.

Qualifications

• More than 5 years of experience in workplace operations, facilities management or a similar role.
• Experience supporting workplace operations and coordinating day-to-day office requirements.
• Proven ability to support projects and ensure delivery requirements and deadlines are met.

Responsibilities

• Manage the day-to-day operations of the Perth office, including facilities, space planning, vendor coordination, maintenance and general workplace services.
• Coordinate office logistics, deliveries, contractors, reception coverage and meeting room technology support, ensuring minimal disruption to business operations.
• Oversee workplace asset management, including work-from-home kits, mobile phones, corporate credit cards, office equipment and local fleet administration.
• Manage workplace systems, including desk booking and office occupancy platforms, while maintaining accurate asset registers and reporting.
• Build strong relationships with internal and external stakeholders, supporting effective communication, regular check-ins, workplace improvements and overall office experience.

Skills

Workplace operations

Facilities management

Stakeholder communication

Time management

Multidisciplinary teamwork

Verbal and written communication

Tools

Desk booking systems

Office technology

Job description

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Senior Workplace Coordinator plays a key role in ensuring the seamless operation of AECOM’s Perth office at Level 15, 58 Mounts Bay Road, Perth CBD. This role oversees daily workplace operations, coordinates vendors, and service providers, manages assets, and ensure the office environment is efficient, safe and well-presented.

Manage the day-to-day operations of the Perth office, including facilities, space planning, vendor coordination, maintenance and general workplace services.

Maintain a safe, clean and functional office environment through regular floor inspections, building management coordination and compliance with AECOM’s SH&E policies.

Coordinate office logistics, deliveries, contractors, reception coverage and meeting room technology support, ensuring minimal disruption to business operations.

Oversee workplace asset management, including work-from-home kits, mobile phones, corporate credit cards, office equipment and local fleet administration.

Manage workplace systems, including desk booking and office occupancy platforms, while maintaining accurate asset registers and reporting.

Build strong relationships with internal and external stakeholders, supporting effective communication, regular check-ins, workplace improvements and overall office experience.

Qualifications

More than 5 years of relevant professional experience in workplace operations, facilities management or a similar role.

Demonstrated experience supporting workplace operations and coordinating day-to-day office requirements.

Proven ability to support projects and ensure delivery requirements and deadlines are met.

Experience working effectively within high-performing, multidisciplinary teams.

Strong verbal and written communication skills, with the ability to engage confidently with stakeholders at all levels.

Excellent time management, organisational and active listening skills.

Additional Information

Purchase up to 6 weeks additional annual leave per year

Flex public holidays - swap Easter or other holidays for ones that suit you better

Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities