Senior Timetabler

Chisholm Institute; Greater Dandenong; On-site; AUD 65,000 - 90,000; Full time

Job summary

Chisholm is seeking an experienced Senior Timetabler to join our Education Operations team in Melbourne's southeast. You will coordinate and validate timetabling data across all education delivery areas, review bookings in line with policy, and support occupancy reporting.

The role requires CELCAT timetabling experience, data coordination skills, and the ability to advise on clashes and alternate timetabling methods. You will also assist in facility hire requests and periodic room audits.

Qualifications

• Experience with timetabling in tertiary education is required.
• Proficiency with CELCAT timetabling software is required.
• Ability to coordinate data collection and reporting.

Responsibilities

• Coordinate and validate timetabling data for all education delivery areas.
• Review and assess timetable bookings in line with the approved process and policy.
• Manage and supply data to assist in occupancy and utilisation reporting.
• Coordinate ongoing management of shared emails in response to changes and requests for bookings.
• Coordinate data collection and processing of course, module, staff and student timetables for all education delivery areas.
• Support and advise education delivery areas of clashes, alternate modes of timetabling and planning methods.
• Assist internal and external customers who wish to hire Chisholm facilities.
• Coordinate periodic room audits as and when required.

Skills

Timetabling

Proactive problem-solving

Tools

CELCAT

Job description

Chisholm is seeking an experienced Timetabler for our Education Operations team.

BELONGING & INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

ABOUT THE ROLE

As a Senior Timetabler, your key responsibilities include:

• Coordinate and validate timetabling data for all education delivery areas.
• Review and assess timetable bookings in line with the approved process and policy.
• Manage and supply data as required to assist in the development and assessment of occupancy and utilisation reporting.
• Coordinate the ongoing management of shared emails in response to changes, updates and requests for all bookings.
• Coordinate data collection and processing of course, module, staff and student timetables for all education delivery areas.
• Support and advise education delivery areas of clashes, alternate modes of timetabling and planning methods.
• Assist internal and external customers who wish to hire Chisholm facilities.
• Coordinate periodic room audits as and when required.

ABOUT YOU

You are a highly motivated individual with well-developed skills in assisting others by troubleshooting and applying proactive problem-solving skills.

Qualifications required for the role

• Relevant qualifications and/or experience in CELCAT and timetabling for tertiary institutes.

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

WHAT WE OFFER

• An Inclusive work culture – Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education
• Professional Development – continue to grow your career
• Networking Opportunities with Industrial Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program – get the support you want. It’s confidential.

Important information about your application

Your application should include:

• a cover letter
• your resume
• contact details of three (3) referees.

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Verified copies of qualifications and transcripts as listed in your resume
• Current valid Employee Working with Children Check
• Verified copy of unrestricted rights to work in Australia
• Verified National Police Check

Applications for this position close at 3pm, Wednesday 11 November 2026.

If you have any questions regarding the position or require further information, please contact Chandra Grimley, Timetable Lead at [e-mail]

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements, please contact our Belonging & Inclusion Lead by emailing [e-mail].

Chisholm reserves the right to withdraw an advertised position at any stage.

Find out more about us by visiting us on our Website and social media sites.