Senior Team Coordinator - Commercial Property

Gough Recruitment; Brisbane; On-site; AUD 80,000 - 120,000; Full time

Job summary

Gough Recruitment is seeking a Senior Team Coordinator for a dynamic asset management client in Brisbane. You will support the Asset Manager with financial admin, invoicing, safety compliance and portfolio operations.

Key duties include tenant invoicing, arrears management, data entry, vendor liaison and maintaining critical registers. Strong organizational skills and MS Office proficiency are essential.

Qualifications

• Requires strong organizational and time-management abilities.
• Excellent communication and interpersonal skills are essential.
• Experience in asset management or retail administration is preferred.

Responsibilities

• Check and issue monthly tenant statements.
• Assist in collecting tenancy charges and issue recovery letters.
• Calculate interest on arrears and raise charges with Retail Manager.
• Process rental reviews and ensure accurate adjustments.
• Maintain and update systems and procedures.
• Provide weekly arrears updates to Retail Manager and MD.
• Enter data and chase monthly sales figures.
• Match creditor invoices daily for verification and approval.
• Maintain tenant and contractor contact lists.
• Attend to incidents and complete safety forms.
• Manage Tenant Bank Guarantee Register and Critical Dates Diary.
• Balance petty cash and reconcile with Finance Director.
• Process Casual Leasing inquiries and issue forms/invoices.
• Maintain CPR, first aid and other registers.
• Source quotes for operations/maintenance.
• Support Asset Manager for smooth portfolio operation.

Skills

Organizational skills

Time-management

Communication

Interpersonal skills

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Our client

A dynamic and thriving asset management company dedicated to achieving excellence in the commercial property sector. Their commitment to success and positive engagement with stakeholders sets them apart. As they continue to grow, we are seeking a highly organized and motivated individual to join the team as a Team Coordinator.

The Role

As the Senior Team Coordinator, you will play a crucial role in contributing to the achievement of business objectives and ensuring the smooth operation of a commercial property portfolio. Your responsibilities will encompass financial management, administrative tasks, invoicing, record‑keeping, safety management, and providing operational support to an Asset Manager.

Key Responsibilities:

• Check and issue monthly tenant statements promptly.
• Assist in collecting tenancy rental charges and issue recovery letters.
• Calculate interest on outstanding arrears and raise charges in consultation with the Retail Manager.
• Process rental reviews, ensuring accurate adjustments.
• Maintain and update systems and procedures.
• Provide weekly arrears updates to the Retail Manager and Managing Director.
• Chase monthly sales figures and enter data into the system.
• Match creditor invoices daily and forward them for verification and approval.
• Maintain lists of tenants and contractors, ensuring up-to-date contact information.
• Attend to customer accidents/incidents, complete Incident Report Forms, and follow safety protocols.
• Manage the Tenant Bank Guarantee Register and Critical Dates Diary.
• Balance Petty Cash and forward reconciliation to the Finance Director.
• Process Casual Leasing inquiries and send out required forms and invoices.
• Maintain various registers, including CPR, first aid certificates, Key Register, and more.
• Source quotes for operational and maintenance issues
• Provide support to the Asset Manager to ensure the smooth operation of the portfolio.

Qualifications and Skills:

• Previous experience in a similar role in retail or asset management.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Knowledge of financial and administrative processes.
• Ability to handle multiple tasks efficiently and meet deadlines.

If you'd like to know more information about the role and company, then please contact Milli Hargreaves on 0439 778 ***. Please note only successful applications will be contacted, and only those with the right to work in Australia need apply.