Senior Team Coordinator - Commercial Property

Gough Recruitment QLD; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Gough Recruitment QLD is partnering with a dynamic asset management company in Brisbane seeking a Senior Team Coordinator to support a commercial property portfolio. The role focuses on financial administration, invoicing, safety compliance, and operational support to the Asset Manager.

You will manage tenant statements, arrears, creditor invoices, and maintain registers while coordinating with Retail Manager and the Managing Director.

Qualifications

• Candidates should have prior experience in retail or asset management.
• Strong organizational and time-management capabilities.
• Excellent communication and interpersonal abilities.
• Proficient with Microsoft Office and related software.
• Knowledge of financial and administrative processes.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Check and issue monthly tenant statements promptly.
• Assist in collecting tenancy rental charges and issue recovery letters.
• Calculate interest on arrears and raise charges with Retail Manager.
• Process rental reviews and ensure accurate adjustments.
• Maintain and update systems and procedures.
• Provide weekly arrears updates to the Retail Manager and Managing Director.
• Chase monthly sales figures and input data into the system.
• Match creditor invoices daily and forward for verification and approval.
• Maintain lists of tenants and contractors with current contact details.
• Attend to customer accidents/incidents, complete Incident Report Forms, and follow safety protocols.
• Manage the Tenant Bank Guarantee Register and Critical Dates Diary.
• Balance petty cash and reconcile with the Finance Director.
• Process Casual Leasing inquiries and issue required forms and invoices.
• Maintain registers (CPR, first aid certificates, Key Register, etc.).
• Source quotes for operational and maintenance issues.
• Provide support to the Asset Manager to ensure smooth operation of the portfolio.

Skills

Asset management exp

Organizational skills

Time management

Communication skills

Interpersonal skills

MS Office

Financial processes

Job description

Our client

A dynamic and thriving asset management company dedicated to achieving excellence in the commercial property sector. Their commitment to success and positive engagement with stakeholders sets them apart. As they continue to grow, we are seeking a highly organized and motivated individual to join the team as a Team Coordinator.

The Role

As the Senior Team Coordinator, you will play a crucial role in contributing to the achievement of business objectives and ensuring the smooth operation of a commercial property portfolio. Your responsibilities will encompass financial management, administrative tasks, invoicing, record-keeping, safety management, and providing operational support to an Asset Manager.

Key Responsibilities

• Check and issue monthly tenant statements promptly.
• Assist in collecting tenancy rental charges and issue recovery letters.
• Calculate interest on outstanding arrears and raise charges in consultation with the Retail Manager.
• Process rental reviews, ensuring accurate adjustments.
• Maintain and update systems and procedures.
• Provide weekly arrears updates to the Retail Manager and Managing Director.
• Chase monthly sales figures and enter data into the system.
• Match creditor invoices daily and forward them for verification and approval.
• Maintain lists of tenants and contractors, ensuring up-to-date contact information.
• Attend to customer accidents/incidents, complete Incident Report Forms, and follow safety protocols.
• Manage the Tenant Bank Guarantee Register and Critical Dates Diary.
• Balance Petty Cash and forward reconciliation to the Finance Director.
• Process Casual Leasing inquiries and send out required forms and invoices.
• Maintain various registers, including CPR, first aid certificates, Key Register, and more.
• Source quotes for operational and maintenance issues
• Provide support to the Asset Manager to ensure the smooth operation of the portfolio.

Qualifications and Skills

• Previous experience in a similar role in retail or asset management.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Knowledge of financial and administrative processes.
• Ability to handle multiple tasks efficiently and meet deadlines.