Senior Project Management Officer

St Vincent de Paul Society NSW; Sydney; Hybrid; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Tax-free benefits up to $15,900

Hybrid/flexible work arrangements

Career progression

Learning & Development

Wellbeing support

Inclusive culture

Leave benefits

Job summary

St Vincent de Paul Society NSW is seeking a Senior Project Management Officer to support the planning and delivery of strategic projects across the NSW Property Portfolio. You will work with internal stakeholders, the Property team, consultants and contractors to ensure robust governance, dashboards and timely reporting.

Based in Woolloomooloo with occasional visits to Lewisham, you will drive project controls, budgets, risks and milestones, and help standardise project processes and templates

Qualifications

• Experience coordinating strategic projects and governance reporting.
• Ability to monitor budgets, milestones and risks across a portfolio.
• Strong stakeholder engagement across multiple teams and contractors.
• Proven ability to build and maintain project documentation and dashboards.

Responsibilities

• Coordinate strategic projects across the Property Portfolio from planning to delivery and close-out.
• Monitor programmes, milestones, dependencies and deliverables, identifying delays and risks early.
• Track budgets, expenditure, commitments and forecasts, escalating variances.
• Establish and maintain project controls (risk, issue, action, decision, change, procurement, milestones).
• Prepare clear portfolio reporting and governance materials for decision-making.
• Coordinate governance meetings, agendas, papers, dashboards and follow-up actions.
• Review project information to identify gaps and risks needing investigation.
• Manage consultant procurement and monitor deliverables against scope and programme.
• Build relationships across Property, Finance, Procurement, Legal, Governance and Risk.
• Maintain high-quality project documentation and records (SharePoint, etc.).
• Identify opportunities to improve project management practices, templates, systems, and processes.

Skills

Project coordination

Governance reporting

Budget tracking

Stakeholder management

SharePoint

Tools

SharePoint

Job description

As a Senior Project Management Officer, you’ll support the planning and delivery of strategic projects and initiatives across Vinnies’ NSW Property Portfolio, working closely with internal stakeholders, the Property team, consultants, and contractors. You’ll provide strong project coordination and controls across programmes, milestones, budgets, risks, dependencies, and deliverables, helping to identify issues early and keep work on track. You’ll coordinate governance requirements, consultant activities and project documentation and prepare clear project and portfolio reporting to support informed decision-making and timely escalation of issues. You’ll also take ownership of defined projects or workstreams where appropriate and help strengthen the way the Property team manages its work by improving the consistency of project processes, templates, systems, and reporting. This role is based in Woolloomooloo with visits to the Lewisham office when required.

Your Responsibility

• Coordinate strategic projects and initiatives across the Property Portfolio, supporting internal stakeholders and project teams, from planning through to delivery and close-out.
• Monitor project programmes, milestones, dependencies and deliverables, identifying delays and emerging risks early.
• Track project budgets, expenditure, commitments and forecasts, identifying and escalating material variances.
• Establish and maintain project controls, including risk, issue, action, decision, approval, change, procurement and milestone registers.
• Prepare clear and concise project, portfolio and governance reporting, including status updates, budgets, risks, upcoming activities and matters requiring decisions.
• Coordinate governance meetings, agendas, papers, dashboards, recommendations and follow-up actions.
• Review project information to identify gaps, inconsistencies, risks and areas requiring further investigation.
• Coordinate consultant procurement and engagement activities and monitor consultant deliverables against agreed scope and programme.
• Build effective relationships across Property, Finance, Procurement, Legal, Governance and Risk, service directorates, consultants and contractors.
• Maintain high-quality project documentation and records, including SharePoint and other approved systems.
• Identify and implement opportunities to improve project management practices, templates, systems, and ways of working across the Property portfolio.

Experience across a property portfolio, development, construction, capital works or client-side project environment will be highly regarded, as will experience coordinating multidisciplinary consultant teams and developing dashboards or consolidated project reporting.

We offer:

• Supportive Team – Join a welcoming, values-driven team with a strong sense of community.
• Boost Your Take-Home Pay – Access up to $15,900 in tax-free benefits for everyday expenses.
• Career Progression – Grow with clear pathways to leadership and internal opportunities.
• Learning & Development - On-demand training to support your professional growth.
• Wellbeing Support – EAP and wellness services to support your mental and physical well-being.
• Flexible Work Options – Enjoy hybrid/flexible work arrangements for better work-life balance.
• Inclusive Culture – Thrive in a diverse workplace with active RAP and DIAP programs.
• Leave Benefits – 5 days Sorry Business Leave , Mental Health/Wellbeing Day Off, 16 weeks of paid parental leave, plus access to cultural and study leave to support your personal and professional life.

St Vincent de Paul Society (NSW) welcomes people from all backgrounds, ethnicities, cultures, and experiences. We are an equal opportunity employer and are committed to engaging a diverse workforce. We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people from diverse cultural and linguistic backgrounds, people who identify as LGBTQIA+, candidates of any or no religious beliefs and applicants of all ages. If you are a candidate with disability please let us know if you require any support to participate in the application and recruitment process. The Society is committed to being a Child Safe organisation, further information can be found in the Society’s commitment to Safeguarding Children & Young People. Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check & Working with Children check. A health / medical assessment may be required for some roles.