Senior Project Administrator — Mining Projects & Coordination

WSP USA; Western Australia; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave

Wellbeing initiatives

Salary packaging

Social clubs

Diversity and inclusion

Job summary

WSP Australia is seeking a Senior Project Administrator to support mining project delivery in Western Australia. You’ll coordinate with Project Managers, Engineers and Finance teams to keep programs on track and ensure smooth project execution.

You’ll manage documentation, reporting, cost tracking and tender preparation, while maintaining strong stakeholder engagement and a proactive approach to risk and schedules.

Qualifications

• Previous experience in a Project Administrator or Project Coordinator role.
• Experience supporting mining, construction, resources or infrastructure projects is beneficial.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent document management, reporting and stakeholder coordination skills.
• High attention to detail and a proactive approach to problem solving.
• Strong communication with both technical and non-technical stakeholders.

Responsibilities

• Support the successful delivery of mining projects through project administration, coordination and stakeholder engagement.
• Manage project documentation, reporting, records and document control across multiple projects.
• Coordinate mobilisation activities including inductions, travel, accommodation, training and medicals.
• Assist Project Managers with project setup, schedules, management plans, risk registers and HSE documentation.
• Support project financial administration, including project setup, budgets, purchase orders, invoicing and cost tracking.
• Monitor project progress and assist with forecasting, reporting and variance analysis.
• Liaise with project teams, finance specialists and clients to ensure accurate project and financial information is maintained.
• Prepare meeting agendas, record minutes and track actions through to completion.
• Assist with preparation of tenders, proposals, EOIs and other project-related documentation.

Skills

Project administration

Coordination

Stakeholder engagement

Documentation management

Communication

Job description

WSP Australia is seeking a Senior Project Administrator to support mining project delivery in Western Australia. You’ll coordinate with Project Managers, Engineers and Finance teams to keep programs on track and ensure smooth project execution.

You’ll manage documentation, reporting, cost tracking and tender preparation, while maintaining strong stakeholder engagement and a proactive approach to risk and schedules.