Senior Project Administrator – Flexible Mining Projects

WSP; Australia; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave (16 wks)

Partner leave (6 wks)

Health and wellbeing programs

Salary packaging options

Social clubs & events

Diversity & inclusion

Extra leave option (4 wks)

Job summary

WSP Australia is seeking an experienced Senior Project Administrator to join our Mining & Metals team in Western Australia. You’ll support project delivery through coordination, documentation control, and collaboration with project managers, engineers and finance teams.

You’ll manage project documentation, prepare agendas, track actions, assist with tender documentation, and help with budgets and forecasts across multiple iron ore projects.

Qualifications

• Experience in a Project Administrator/Coordinator or similar project support role.
• Experience supporting engineering/mining/construction/resources or infrastructure projects is beneficial.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent document management, reporting and stakeholder coordination skills.
• High attention to detail and a proactive approach to problem solving.
• Strong communication skills with both technical and non-technical stakeholders.

Responsibilities

• Support the successful delivery of mining projects through effective project administration, coordination and stakeholder engagement.
• Manage project documentation, reporting, records and document control across multiple projects.
• Coordinate mobilisation activities including inductions, travel, accommodation, training and medicals.
• Assist Project Managers with project setup, schedules, management plans, risk registers and HSE documentation.
• Support project financial administration, including project setup, budgets, purchase orders, invoicing and cost tracking.
• Monitor project progress and assist with forecasting, reporting and variance analysis.
• Liaise with project teams, finance specialists and clients to ensure accurate project and financial information is maintained.
• Prepare meeting agendas, record minutes and track actions through to completion.
• Assist with the preparation of tenders, proposals, EOIs and other project-related documentation.

Skills

Project administration

Coordination

Stakeholder engagement

Documentation management

Job description

WSP Australia is seeking an experienced Senior Project Administrator to join our Mining & Metals team in Western Australia. You’ll support project delivery through coordination, documentation control, and collaboration with project managers, engineers and finance teams.

You’ll manage project documentation, prepare agendas, track actions, assist with tender documentation, and help with budgets and forecasts across multiple iron ore projects.