Senior Project Administrator – Lead Site Admin

John Holland Group; City of Melbourne; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive salary and benefits

Salary continuance and salary sacrfice

Flexible work arrangements and 18 wks.

Career development programs

Job summary

John Holland is seeking a Senior Project Administrator to join the North East Link - Hoddle to Burke project in Melbourne. You will provide administrative and commercial support to the project team and lead a team of Site Administrators, promoting EHBA's safety, environmental, quality and compliance standards.

The role involves managing site administration, financial records, procurement support, meetings, and communications, with emphasis on leadership, accuracy and collaboration across a major

Qualifications

• Certificate III in Business Administration (or equivalent) and a current Driver's Licence.
• Experience in job costing, purchasing, and accounts administration, preferably within construction.
• Proficiency in Viewpoint (or similar systems) and Microsoft Office.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong communication, interpersonal and leadership skills, with the ability to manage a team and work collaboratively.

Responsibilities

• Manage site administration activities, including reception, filing, correspondence, meeting minutes, data entry, and record management.
• Process and maintain project financial records, including delivery dockets, orders, invoices, approvals, and job costing system entries.
• Support procurement, subcontract administration, progress claims, payment schedules, and project cost forecasting.
• Coordinate project meetings, events, reports, presentations, and project communications.
• Maintain vehicle, plant, equipment, and project registers while ensuring accurate electronic and hard-copy record keeping.
• Lead, mentor, and coordinate a team of Site Administrators, ensuring effective workload management, performance, and development.
• Ensure compliance with EHBA/NEL policies, procedures, training requirements, relevant legislation, and industry standards, including providing guidance to junior administrators as required.

Skills

Data entry

Communication

Leadership

Team management

Attention to detail

Microsoft Office

Education

Certificate III in Business Administration

Driver's Licence

Tools

Viewpoint

Microsoft Office

Job description

John Holland is seeking a Senior Project Administrator to join the North East Link - Hoddle to Burke project in Melbourne. You will provide administrative and commercial support to the project team and lead a team of Site Administrators, promoting EHBA's safety, environmental, quality and compliance standards.

The role involves managing site administration, financial records, procurement support, meetings, and communications, with emphasis on leadership, accuracy and collaboration across a major